Assistant, Creative Synch

Job Title: Assistant, Creative Synch

Department: Synch
Reporting To: Rachel Lafranconi
Location: New York, United States
Hybrid Working: 3 days in your local office
Full-time | Permanent

The Role

The Creative Synch team is looking for an Assistant to provide high-level administrative and operational support to the New York team, ensuring smooth day-to-day workflow, accurate tracking of pitches and assets, and effective coordination across internal teams and external partners.

What You’ll Do

• You provide day-to-day administrative support to the New York Creative Synch team, including managing calendars, coordinating meetings, and supporting team scheduling.
• You take, organise, and distribute meeting notes when required.
• You support the management, organisation, and delivery of audio assets, ensuring internal and external requests are completed accurately and on time.
• You organise and maintain global team assets, shared resources, and the synch contacts database.
• You help monitor tour schedules and support event invitations, ticketing, and RSVPs for assigned markets.
• You assist with the creation and distribution of Creative Synch newsletters and digital communications.
• You pull data reports and writer information from internal systems when required.
• You help maintain accurate records of synch pitches, submissions, and deals in Kobalt’s internal database.
• You prepare and submit expense reports for senior Creative Synch executives in a timely and accurate manner.
• You provide general operational and administrative support to senior members of the Creative Synch team.

What You’ll Bring

Preferred:

• Administrative experience preferred, ideally supporting and/or working closely with senior-level executives.
• Music industry experience preferred, with working knowledge of the recorded music and/or music publishing business.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel, and Google Workspace.
• Highly organised with strong attention to detail and the ability to manage multiple priorities simultaneously.
• Proactive, collaborative, and resourceful, with sound judgement and professionalism.
• Strong written and verbal communication skills.
• Comfortable working in a fast-paced, high-volume, and evolving environment.
• Ability to maintain a high level of confidentiality.

Additional Skills That Could Add Value:

• Experience with Photoshop, Canva, or iMovie.
• Experience supporting a creative, music, entertainment, or media team.
• An interest in music publishing, synchronisation, and creative licensing.
• Experience maintaining databases, tracking activity, or supporting reporting processes.

What Success Looks Like

By Month 3: Foundational Knowledge of Daily Workflows and Internal Systems

You’ll have developed a good understanding of the Creative Synch team’s workflows, internal systems, and day-to-day priorities. You’ll be confidently supporting scheduling, meeting coordination, asset organisation, expenses, and the accurate tracking of pitches and submissions.

By Month 6: Proactive and Integrated Within the Creative Synch Team

You’ll be independently managing your core administrative responsibilities and proactively supporting the New York Creative Synch team. You’ll have built strong relationships across the team and become a reliable point of contact for scheduling, assets, reporting, and general operational support.

By Year 1: Strategic Support and Growth Ready

You’ll be a trusted member of the Creative Synch team, providing consistent and well-organised support across a range of activities. You’ll confidently manage competing priorities, contribute to improvements in team processes, and be ready to take on broader responsibilities as your knowledge and experience grow.

Key Behaviours for Success

Adaptability & Strong Work Ethic

Responds positively to changing priorities and remains dependable in a fast-paced and evolving environment.

Strong Time Management & Prioritisation

Manages multiple requests and deadlines effectively, ensuring important tasks are completed accurately and on time.

Proactive Organisation & Attention to Detail

Keeps information, assets, schedules, and records well organised while maintaining a high level of accuracy across all responsibilities.

Interview Process

• Introductory call with a member of our Recruitment Team.
• First-round virtual interview with the hiring manager.
• Final stage virtual interview with the wider team.
• Feedback at each stage.

We aim to complete the full interview process from initial application to offer within three working weeks. While we do our best to meet this timeline, there may be occasional delays. If that happens, our Recruitment Team will keep you updated every step of the way.

Why Choose Us

At Kobalt, we’ve championed creators since 2000. Our technology and music services are built to make the industry more transparent, fair, and rewarding for artists, songwriters, and rights holders. We’re proud to work with some of the world’s most influential talents including Phoebe Bridgers, Sam Fender, Paul McCartney, Foo Fighters, Karol G, Young Thug, Kali Uchis, and Andrew Watt as well as acclaimed writers like Simon Aldred (Rag’n’Bone Man, Liam Gallagher, Celeste) and Clarence Coffee Jr. (Dua Lipa, Lizzo, The Snuts).

We’re a company that thrives on creativity, collaboration, and progress. Our values — Music First, Transparent, Tech Powered, and Transformative — shape how we work, build, and grow together. We are a community of people who care deeply about making a meaningful impact in music and technology.

Kobalt is an equal opportunity employer. We believe in equitable access to opportunities and are committed to building a diverse, inclusive, and supportive workplace. We welcome applications from people of all backgrounds and identities. If you need any adjustments during the hiring process, please let us know — we’re happy to help.

If this sounds like you, then please share your story by filling out the application below. To get you in the right mood, have a listen here to songs by our talented creators, especially curated for looking for your next challenge!

Important Notice

Applicants must be eligible to work in the United States. Kobalt is an equal opportunity employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, colour, national origin, gender, age, religion, disability, sexual orientation, or any other status or characteristic protected by law.

The range provided is for New York City-based hires only and will be commensurate with candidate experience. Pay ranges for candidates in other locations may differ based on the cost of labour in that location.

Hourly pay range: $19.00–$21.00