Office Assistant

Title: Office Assistant 

Contract type: Part time, 3 days per week in London office

Wasted Talent is the independent home to two of the most influential music media platforms:

MIXMAG - The global authority on dance music

KERRANG! - Distinctive heartland of alternative and heavy music

Role overview:

We’re looking for a proactive, organised and personable Office Assistant to take day-to-day ownership of the Wasted Talent office. This is a varied part-time role sitting right at the heart of the business. You’ll be the first point of contact for guests and contractors, the go-to person for anything the office needs, and a trusted pair of hands when it comes to admin, IT liaison and finance housekeeping across Wasted Talent, Kerrang! and Mixmag.

Key responsibilities:

Office Management: 

• Overall responsibility for the day to day running of the Wasted Talent office

• Order and manage kitchen supplies including milk, fruit, snacks

• Monitor and restock office supplies such as stationery, paper and printer essentials

• Greet guests, support contractors and manage all incoming and outgoing post and deliveries

• Liaise closely with our landlords and facilities manager on all building and office matters

• Coordinate and organise office socials, activities and team events

• Maintain office security including oversight of CCTV, internal keys and access fobs

• Onboard and offboard employees

• Serve as the primary IT account manager 

• Occasionally assist with Mixmag and Kerrang! events 

Finance & Administration:

• Process all invoices weekly across Wasted Talent, Mixmag and Kerrang!

• Manage invoice inboxes & assist Finance Director with managing outstanding invoices

• Handle accounts reconciliation across credit card, couriers and travel accounts

Why join us? 

Company Perks: 

• 25 days annual leave plus bank holidays (pro-rata) 

• Additional day off for your birthday 

• Additional leave on the days between Christmas and New Year

• Summer Fridays: shorter working days every Friday in July & August

• Enhanced maternity and paternity package, depending on length of service.

Wellbeing:

• Access to our healthcare cash-back plan, provided by Medicash

• Access to our 24/7 Employee Assistance Programme (EAP), provided by Medicash