4 Office Manager jobs

Your mission Ableton is growing. With 315 employees between our two Berlin offices, we are looking for a Lead Project Manager to mentor, lead and strengthen our office construction project management team. Your team will consist of two Project Managers, a Technical Planner, an Interior Designer, and an Agile Coach, as well as external office design and construction experts. Together you will increase productivity and foster collaboration at Ableton through space design, planning, and construction. The ideal candidate is able to establish a resilient workflow in a fast-paced environment while strengthening transparency and open communication. Lead, develop, motivate people Use your leadership expertise and positive mindset to motivate and support your team through challenges, help them grow professionally and fulfill their purpose. Build a strong team to drive the evolution of Ableton’s work environments Establish and maintain rituals, artifacts, and tools to help the team reach its goals Ensure clarity and transparency in the different roles and responsibilities Recruit and onboard new team members Act as a key player in designing, planning and executing office construction projects in both of our Berlin offices Work with People Team and team leaders across the organization to understand growth and to establish a strategy for capacity management and desk allocation Research new office space opportunities, trigger and complete the process of commercial lease negotiations Plan and monitor the team budget and ensure cost optimization Manage contracts and relations with contractors, suppliers, property managements Apply your expertise as Construction Project Manager Initiate, plan, execute, monitor and control, close office construction projects Facilitate the overall construction projects roadmap and define milestones in collaboration with other project managers, internal and external stakeholders Assess, track and manage project risks and manage third party dependencies (contractors, suppliers, property management, etc.) Your profile Skills and experience You have 5+ years of experience as a Project Manager in the construction industry, along with 3+ years experience in leading a team You are passionate about leading and developing people You are an excellent problem solver and decision-maker You have advanced time and task management You are a dynamic and precise communicator with keen negotiation skills You speak fluent German and English You have a technical affinity or are interested in learning tools (MS Office, Google Drive, Personio, JIRA, Confluence, Trello) Personal strengths You own a strong sense of commitment, positive attitude and integrity You are passionate about creating a happy and productive work environment You are an open-minded team player with a hospitality mindset You navigate sensitive situations with ease and remain calm under stress  What would make you stand out You have a degree in construction engineering You have knowledge in human-centered and/or design thinking You have experience with agile methodologies Sounds like a great opportunity? If you like the sound of this role, please send us your CV and a cover letter. Please also let us know when you could potentially start and your preferred salary. We kindly ask you not to include a picture in your application documents. >>> Click on Apply Now to be taken to the application page. 

Your mission We are looking for a Team Lead to strengthen, lead and mentor our Office Operations Team. Together with your team of Office Coordinators, Facilities Technicians and Housekeepers, you will ensure a smooth, day-to-day office operation focused on service and excellence. You will help to build and reinforce a positive, close-knit office culture for the 315 employees between our two Berlin offices. The ideal candidate is able to establish a resilient workflow in a fast-paced environment while strengthening transparency and open communication. Your role Lead, develop and motivate Use your leadership expertise and positive mindset to motivate and support your team through challenges, help them grow professionally and fulfill their purpose. Build a strong team to shape operations at our workplaces Establish and maintain rituals, artifacts, and tools to help the team reach its goals Ensure clarity and transparency in the different roles and responsibilities Recruit and onboard new team members Apply your office operations expertise Ensure office operations are seamless, professional and continuously improving Collaborate with the Office Optimization Projects Team to understand and prioritize stakeholder needs Manage relevant health & safety topics, alongside our H&S Team and HR Manager Plan and monitor the team budget and ensure cost optimization Manage contracts and relations with contractors, suppliers, property managers Support conceptual and strategic projects at a company level Support strategic planning and its execution at team level and company level Your profile Skills and experience You have 5+ years experience in office operations, along with 3+ years experience in leading a team You are passionate about leading and developing people You are an excellent problem solver and decision-maker You have advanced time and task management skills You are a dynamic and precise communicator with keen negotiation skills You speak fluent German and English You have a technical affinity or are interested in learning project management software (MS Office, Google Drive, Personio, JIRA, Confluence, Trello) Personal strengths You have a strong sense of commitment, a positive attitude and integrity You are passionate about creating and maintaining a happy and productive work environment You are an open-minded team player with a hospitality mindset You navigate sensitive situations with ease and remain calm under stress What would make you stand out You have knowledge of German health and safety regulations You have experience in facilitation You have experience with agile methodologies >>> Click on Apply Now to be taken to the application page.

Wen wir Suchen Als  Office Manager (f/m/d)  bildest Du die Schnittstelle zwischen unseren Mitarbeiter*innen und Führungskräften und bist für reibungslose Abläufe in unserem Berliner Büro verantwortlich und gestaltest die Entwicklung des Berliner Büros maßgeblich mit. Du hast einen umfassenden Überblick und managst Terminkalender, Personal- und Organisationsfragen, Tagesereignisse sowie die allgemeine Kommunikation. In der Rolle des Feelgood Managers schaffst Du eine bestmögliche Arbeitsatmosphäre, in der sich alle Mitarbeiter*innen wohl fühlen und stehst als Herz und Seele des Teams unseren Mitarbeiter*innen lösungsorientiert zur Seite. Dein Arbeitsplatz ist der Empfang. Du sorgst dafür, dass der erste Eindruck, den sich unsere Gäste von unserem Unternehmen machen, positiv ist und betreust unsere Gäste. Deine Aufgaben   IM OFFICE MANAGEMENT Schnittstelle zu externen Dienstleistern wie Handwerkern, Hausverwaltung, Reinigungskräfte Einkauf von Büro- und Verbrauchsmaterialen und logistische Unterbringung Verwaltung der Konferenz- & Besprechungsräume Bürotätigkeiten, wie z.B. interne Korrespondenz, einkommende Rechnungen, Ablage, Kreditkartenabrechnungen Zuarbeiten für die Personalverwaltung und Buchhaltung Schlüsselverwaltung AM EMPFANG Besucher- und Gästeempfang, Gästebetreuung Ein- und Ausgangspost, Lieferantenbetreuung, Verwaltung des zentralen Maileingangs Bedienung der Telefonzentrale, Annahme und Weiterleitung eingehender Anrufe ALS FEELGOOD MANAGER (Mit)Organisation von Mitarbeiter*innen Events Organisation von Geburtstagsgeschenken Ansprechpartner*in, Vermittler*in und Ratgeber*in für die Mitarbeiter*innen Begrüßung neuer Mitarbeiter*innen und Unterstützung beim Onboarding und Offboarding Dein Profil Du verfügst über eine kaufmännische Ausbildung oder hast ein entsprechendes Studium erfolgreich abgeschlossen (nicht zwingend) Du hast ein herzliches Wesen und bist kommunikationsfreudig Du hast eine hohe Serviceorientierung und sorgst mit Deinem aufmerksamen Rundumblick für reibungslose Abläufe Du arbeitest genau, strukturiert und zügig und entlastest das Team durch Deine Eigeninitiative sowie mitdenkende und proaktive Arbeitsweise Du zeichnest Dich durch Stressresistenz und Belastbarkeit aus und reagierst bei unvorhergesehenen Dingen gelassen, lösungsorientiert und bringst Flexibilität mit Du verbindest Durchsetzungsvermögen mit einer verbindlichen Art und hast Freude an der Zusammenarbeit im Team Du beherrschst die gängigen MS-Office-Anwendungen und Projektmanagement- Tools Du sprichst Deutsch und Englisch fließend in Wort und Schrift Die Vorteile   Arbeiten in einem hoch motivierten, großartigen Team Ein angenehmes und modernes Arbeitsumfeld in einem Office mit Spreeblick in Kreuzberg Tiefe Einblicke in die Live-Entertainment-Branche (Konzerte und Festivals) Betriebliche Altersvorsorge BVG-Ticket Teilnahme am Goodlive Sportprogramm Arbeitsort:  Berlin Kreuzberg Arbeitsbeginn:  Ab sofort >>> Click on Apply Now to be taken to the application page. 

COMPANY OVERVIEW iMusician is a digital music distributor from Switzerland with offices in Zürich and Berlin. We offer musicians worldwide everything they need to sell, manage and monetise their music online. Run by a small, passionate and international team, we do the hard work so musicians can focus on what they do best: make music! We’re a rapidly growing team, having grown our team to over 20 people this year. Join us as we continue this exciting growth chapter. This is your chance to really make a difference! JOB DESCRIPTION We’re looking for a self-motivated and highly driven Office Manager & Executive Assistant. You’ll be focused on ensuring an effective and organized operation at iMusician’s Berlin office.  Reporting to the HR Manager and Chief Marketing Officer, you will take the load of their backs whilst driving own projects within the company forward. Note:  This is a part-time, 50-80% position Responsibilities : Working closely with our HR Manager and CMO and assist in a wide variety of administrative tasks General support and documentation regarding accounting and HR administration. Fostering and actively shaping a positive and lively company culture by assisting in and organizing company-wide and team-events Working closely with HR on topics such as onboarding, employer branding, company benefits and other topics Ensure the office is well stocked and runs effectively,  manage inventory and cost of supplies and be the central point of contact for all suppliers Own and drive office projects including renovations, upkeep, and coming up with new and creative ideas for office decorations and improvements Requirements:  You have previous experience in a dynamic office environment, (ideally a startup) as an office manager, or in a similar position You are proactive and love to make things happen as efficiently as possible You have a passion for problem-solving, and enjoy taking on new and changing challenges in a fast-growing team You are well organized and detail-oriented, and able to plan and  have the ability to juggle different tasks at the same time Great skills in Microsoft Office (Excel, Word, Powerpoint) Excellent administration, communication and organization skills are a must Reliability and discreteness Experience or interest in the music industry is a plus You are fluent in English and German If you can see yourself in this position, please apply. >>> Click on Apply Now to be taken to the application page.