2 Office Manager jobs

Your mission We are looking for a Team Lead to strengthen, lead and mentor our Office Operations Team. Together with your team of Office Coordinators, Facilities Technicians and Housekeepers, you will ensure a smooth, day-to-day office operation focused on service and excellence. You will help to build and reinforce a positive, close-knit office culture for the 315 employees between our two Berlin offices. The ideal candidate is able to establish a resilient workflow in a fast-paced environment while strengthening transparency and open communication. Your role Lead, develop and motivate Use your leadership expertise and positive mindset to motivate and support your team and their growth. Build a strong team to shape operations at our workplaces Establish and maintain rituals, artifacts, and tools to help the team reach its goals Ensure clarity and transparency in the different roles and responsibilities Recruit and onboard new team members Apply your office operations expertise Ensure office operations are seamless, professional and continuously improving Collaborate with the Office Design & Build Team to understand and prioritize stakeholder needs Manage relevant health & safety topics, alongside our H&S Team and HR Manager Plan and monitor the team budget and ensure cost optimization Manage contracts and relations with contractors, suppliers, property managers Support strategic planning and its execution at team level and company level Your profile Skills and experience You are fluent in German and English, both written and spoken (C2) You have 3+ years experience in leading a team, along with 5+ years experience in office/hospitality/retail management You are passionate about leading and developing people You are an excellent problem solver and decision maker You have advanced time and task management skills You are a dynamic and precise communicator with keen negotiation skills You have a technical affinity or are interested in learning project management software (MS Office, Google Drive, Personio, JIRA, Confluence, Trello) Personal strengths You have a strong sense of commitment, a positive attitude and integrity You are passionate about creating and maintaining a happy and productive work environment You are an open-minded team player with a hospitality mindset You navigate sensitive situations with ease and remain calm under stress What would make you stand out You have experience with agile methodologies You have knowledge of German health and safety regulations You have experience in facilitation   Sounds like a great opportunity? If you like the sound of this role, please send us your CV and a cover letter, without including a picture. Please also let us know when you could potentially start and your preferred salary. We kindly ask you to only apply if your language skills meet our requirements.

Your mission Ableton is growing. With 315 employees between our two Berlin offices, we are looking for a Lead Project Manager to mentor, lead and strengthen our office construction project management team. Your team will consist of two Project Managers, a Technical Planner, an Interior Designer, and an Agile Coach, as well as external office design and construction experts. Together you will increase productivity and foster collaboration at Ableton through space design, planning, and construction. The ideal candidate is able to establish a resilient workflow in a fast-paced environment while strengthening transparency and open communication. Lead, develop, motivate people Use your leadership expertise and positive mindset to motivate and support your team through challenges, help them grow professionally and fulfill their purpose. Build a strong team to drive the evolution of Ableton’s work environments Establish and maintain rituals, artifacts, and tools to help the team reach its goals Ensure clarity and transparency in the different roles and responsibilities Recruit and onboard new team members Act as a key player in designing, planning and executing office construction projects in both of our Berlin offices Work with People Team and team leaders across the organization to understand growth and to establish a strategy for capacity management and desk allocation Research new office space opportunities, trigger and complete the process of commercial lease negotiations Plan and monitor the team budget and ensure cost optimization Manage contracts and relations with contractors, suppliers, property managements Apply your expertise as Construction Project Manager Initiate, plan, execute, monitor and control, close office construction projects Facilitate the overall construction projects roadmap and define milestones in collaboration with other project managers, internal and external stakeholders Assess, track and manage project risks and manage third party dependencies (contractors, suppliers, property management, etc.) Your profile Skills and experience You have 5+ years of experience as a Project Manager in the construction industry, along with 3+ years experience in leading a team You are passionate about leading and developing people You are an excellent problem solver and decision-maker You have advanced time and task management You are a dynamic and precise communicator with keen negotiation skills You speak fluent German and English You have a technical affinity or are interested in learning tools (MS Office, Google Drive, Personio, JIRA, Confluence, Trello) Personal strengths You own a strong sense of commitment, positive attitude and integrity You are passionate about creating a happy and productive work environment You are an open-minded team player with a hospitality mindset You navigate sensitive situations with ease and remain calm under stress  What would make you stand out You have a degree in construction engineering You have knowledge in human-centered and/or design thinking You have experience with agile methodologies Sounds like a great opportunity? If you like the sound of this role, please send us your CV and a cover letter. Please also let us know when you could potentially start and your preferred salary. We kindly ask you not to include a picture in your application documents. >>> Click on Apply Now to be taken to the application page.