Assistant, Client Services & Copyright

Job Title: Assistant, Client Services & Copyright
Department: Copyright
Location: Hong Kong
In Office Working: 5 days in your local office
Full-time | Permanent

The Role

As a Client Services & Copyright Assistant, you will be part of an international team responsible for managing Kobalt’s global song registration process. You’ll support the accurate registration of repertoire across East and South-East Asia, ensuring royalties flow correctly to our clients when their music is performed, broadcast, or streamed.

This role is ideal for someone with strong administrative and operational experience, a proactive mindset, and a genuine interest in music publishing, data, and systems. You’ll work across multiple time zones, collaborating with global teams to support efficient and accurate catalogue management.

What You’ll Do

• You collaborate across time zones with London and US-based Copyright teams, supporting song registration and conflict resolution processes
• You communicate with record labels, collection societies, and publishers across Asian territories to track and manage claims on Kobalt’s repertoire
• You maintain and optimise client account data, ensuring all relevant composition information is accurate prior to onboarding new agreements
• You support client onboarding and catalogue ingestion, ensuring a smooth and accurate setup process
• You work closely with Writer & Publisher Relations teams globally to support client administration, including registration submissions, dispute management, and catalogue maintenance
• You contribute to team projects, including compiling and distributing regional reporting such as Asia Song Charts

What You’ll Bring

Preferred:

• Strong administrative or operational experience, ideally working with data or systems
• Experience using Excel or similar tools to manage and analyse numerical data
• Excellent written and verbal communication skills in Cantonese, Mandarin, and English
• Strong attention to detail with a high level of accuracy
• A proactive, self-motivated approach with strong organisation and prioritisation skills
• Ability to work to tight deadlines while maintaining a high standard of work

Additional Skills That Could Add Value:

• Interest or experience in music publishing and copyright
• Experience working with databases or large datasets
• Exposure to working in a global or cross-functional environment
• Curiosity around systems, technology, and process improvement

What Success Looks Like

By Month 3: You’ll understand Kobalt’s systems and processes, supporting song registrations and client administration tasks
By Month 6: You’ll independently manage core workflows, ensuring accurate and timely catalogue updates
By Year 1: You’ll contribute to improving processes and supporting efficient catalogue management across the region

Key Behaviours for Success

Attention to Detail: Maintains high accuracy across data and registration processes
Organisation & Prioritisation: Effectively manages multiple tasks and deadlines
Collaboration & Communication: Works seamlessly across global teams and stakeholders

Interview Process

Introductory call with a member of our Recruitment Team
Interviews with the team and hiring manager onsite in our Hong Kong office.
Feedback at each stage

We aim to complete the full interview process from initial application to offer within three working weeks. While we do our best to meet this timeline, there may be occasional delays. If that happens, our Recruitment Team will keep you updated every step of the way.

Why Choose Us

At Kobalt, we’ve championed creators since 2000. Our technology and music services are built to make the industry more transparent, fair, and rewarding for artists, songwriters, and rights holders.

We’re proud to work with some of the world’s most influential talents including Phoebe Bridgers, Nick Cave, Wolf Alice, Sam Fender, and songwriters such as Simon Aldred and Clarence Coffee Jr.

We’re a company that thrives on creativity, collaboration, and progress. We are committed to inclusiveness and provide the resources and support you need to grow your career in a global, forward-thinking environment.

Important Notice

Applicants must be eligible to work in Hong Kong. Kobalt is an equal opportunity employer encouraging diversity in the workplace. All qualified applicants will receive consideration without regard to protected characteristics.