Facilities Coordinator

WME is seeking an organized and detail-oriented individual to join the team in our Nashville office as part of the Office Services staff. The ideal candidate must be able to work in a dynamic, fast-paced, high-pressure environment. Candidates must be able to work independently as well as work in a team environment, and must be able to communicate with individuals of all levels and backgrounds. 

Qualifications: 

• Operate effectively in a fast-paced environment requiring strong organizational, communication, and prioritization skills.

• Manage multiple responsibilities simultaneously, delegating tasks and coordinating with support staff as appropriate.

• Maintain a high level of attention to detail while supporting large functions of office operations.

• Quickly learn business operations and organizational dynamics to support overall office efficiency and service delivery.

Essential Responsibilities:

• Drive daily mailroom and building operations to ensure a highly functional, organized, and professional workplace environment.

• Partner with the Senior Office Manager to proactively manage facility needs and support seamless operational workflows.

• Coordinate with building vendors and service providers to support maintenance, repairs, and essential facility services.

• Monitor facility requests and ensure timely resolution through consistent follow-up and vendor accountability.

• Meet and escort vendors as needed.

• Assist in overseeing mailroom operations and vendor relationships for shipping services.

• Assist with coordinating the maintenance of office printers and copiers.

• Support meeting logistics, guest services, and room setup and beverage service.

• Prepare guest offices and coordinate access.

• Assist with office events, including setup and breakdown.

• Manage inventory and ordering of office, kitchen, and operational supplies to maintain consistent availability.

• Assist with catering coordination and other operational projects as needed.

Core Competencies, Qualifications, & Experience

• Professional, resourceful, and solutions-oriented with good judgment and interpersonal skills.

• Ability to manage multiple priorities and navigate shifting demands.

• Proficient in Microsoft applications (Outlook, Excel, Word, PowerPoint) and related productivity tools.

• Strong organizational, problem-solving, and time-management capabilities in a fast-paced environment.

• 3+ years of relevant experience required.