Insomniac - Temp Legal Coordinator

Job Summary:

WHO ARE YOU?

Do you enjoy music? Do you excel at legal coordination? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for music & culture and a love of the legal space. Is this you? Read on… 

WHO ARE WE?

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction.  The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

THE ROLE

Insomniac Events is seeking an experienced and enthusiastic Temporary Legal Coordinator to support the legal division for 4 months. This role reports to the VP, Business & Legal Affairs. This position is full time in office and on site at various events as needed.

RESPONSIBILITIES

• Coordinate and update lists of vendors across all festivals and concerts and provide the legal department with continuing lists of vendor contracts to draft

• Gather and update lists of performing artists across all festivals, concerts, and clubs

•  Track vendor agreement statuses and follow up with vendors for (i) signed agreements, and (ii) certificates of insurance

• Review vendor certificates of insurance to ensure that they (i) comply with legal department/agreement requirements, and (ii) that the coverage dates are current for the respective show being contracted

• Track artist agreement statuses and follow up with agency teams for signed agreements and certificates of insurance that are current for the respective show being contracted.

• Send out TULIP applications for artists without current coverage and ensure that they apply and pay for coverage before shows

•  Review returned signed agreements and note to the legal department any changes between it and the original agreement sent over

• Track all other relevant agreements, including without limitation co-promotion agreements, sponsorship agreements, and venue agreements, and follow up for and ensure agreement compliance with their corresponding third-party certificates of insurance

• Organize all returned agreements (including artist performance agreements and their corresponding tax documents) into the legal department's contract storage system

• Submit completed artist performance agreements and tax documents to club’s accountant for timely payment, as well as submitting late-returned festival and concert artist performance agreements and tax documents to Insomniac accounting for payment

• Support discovery and document collection in connection with litigation

• Review art installation agreements

• Review hotel agreement templates and partner with the Vibee team on the legal side of travel packages

• Provide support in onboarding members of the team both directly and partnering teams

• Other special projects and tasks as assigned as needed

• Some travel may be required (economy)

QUALIFICATIONS

• Bachelor’s degree in a related field  

• 2+ years of experience, preferably in music and/or entertainment industries

• Subject matter expertise with and a deep and broad understanding of the entertainment and live events landscape 

• Proven ability to work independently while effectively supporting and collaborating with cross-functional teams

• Strong analytical skills and a solutions-oriented approach to addressing challenges

• Practical and sound judgment even in ambiguous situations

• Proficient user of Microsoft suite

• Must have clean criminal and driving record, valid driver’s license, passport, and car insurance

• Team player, problem solver, adapter 

• Proficient user in Microsoft Office products

WORK ENVIRONMENT

• Must be able to tolerate loud noise levels & busy environments on site working events

• May work in drastic temperature climates while on site working events

• Must be willing to travel to work events during holidays, evening and weekend hours, as required, to meet deadlines and work events

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

EQUAL EMPLOYMENT OPPORTUNITY 

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. 

Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. 

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process.  Insomniac will also provide reasonable religious accommodations on a case-by-case basis.

Hourly Pay Rate: $25.00/hr - $31.00/hr

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions.

Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.