Coordinator, Studio Billing & Finance

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
 

The Studio Admin Coordinator is a vital link between studio operations and accounting departments, ensuring that all client sessions and services are accurately invoiced and properly tracked. The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced creative environment where accuracy and timeliness are essential.

How You'll Create:

• Generate and issue client invoices based on studio bookings, engineering time, equipment rentals, and other billable services
• Track and manage outstanding balances; follow up on overdue payments in a professional and timely manner
• Collect and reconcile payment records
• Acquire and apply appropriate SAP codes and Purchase Orders to internal cost centers, as well as utilizing appropriate billing methods for external clientele
• Work closely with the studio’s administrative and production teams to verify session logs, purchase orders, and rate card consistency
• Maintain organized digital and physical billing files for auditing and historical reference
• Assist with month-end and year-end closing processes, including reporting on receivables and revenue summaries
• Support other finance-related administrative tasks as needed, such as vendor setup, purchase requisitions, and expense documentation
• Actively manage COIs, vendor agreements, cartage, and other pertinent client documents

Bring Your Vibe:

• Bachelor’s degree in Accounting, Business Administration, 2+ years of experience in a creative or entertainment industry setting; equivalent experience will be considered
• Familiarity with studio operations, production schedules, or media workflows preferred
• Strong working knowledge of SAP coding and appropriate studio accounting software (QuickBooks, Studio Suite, Airtable, Microsoft Excel etc.…)
• High attention to detail and ability to meet deadlines in a fast-paced, deadline-driven environment
• Excellent communication and organization skills, with the ability to interact professionally with clients ranging from independent musicians to major label executives
• Passion for music, innovation, and the evolving landscape of audio production technology

Perks Playlist:

Join an entrepreneurial, global organization where authenticity, boldness, creativity, connection, drive, and insight aren’t just values—they’re how we work every day. Here are some of the ways we support you along the way (and just a few of the benefits we offer):

• Comprehensive medical, dental, and vision coverage

• Including 100% coverage for out-patient in-network mental health services

• Fertility coverage for eligible medical plan participants

• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)

• Student Loan Repayment Assistance and Tuition Reimbursement

• 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution

A variety of ways to prioritize much-needed time away from work including:

• Flexible Paid Time Off (PTO) for exempt employees

• 3-weeks PTO for non-exempt employees

• 2-weeks paid Winter Break

• 10 Company Holidays (including Juneteenth and Wellbeing Day)

• Summer Fridays (between Memorial Day and Labor Day)

• Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

Please note, UMG is not enrolled in E-Verify in California and New York, and cannot support employment of candidates whose employer must enroll in E-Verify, for example candidates on STEM-OPT.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

Job Category:

Salary Range:

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.  All candidates are encouraged to apply.