Job Description
Music is Universal
It’s the passionate and dedicated team at Universal Music who help make us the world’s leading music company. From A&R to finance, legal to digital, sales to marketing, Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.
Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy, or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD, and other forms of neurocognitive variation.
We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards, including alternatives to the online form or to disclose a neurocognitive condition, please email UniversalMusicCareers@umusic.com.
We are looking for a highly organised, proactive, and enthusiastic Team Assistant to support the UMG Leadership team. This is a junior role, working closely with the EA to provide day-to-day administrative, coordination, and team support across the function.
The successful candidate will gain broad exposure across a global creative business, supporting senior leaders and the wider team with diary coordination, travel, events, presentations, and general team administration.
This role is ideal for someone looking to build a career within the music industry in a fast-paced, collaborative environment.
Key Responsibilities
Team & Diary Support
Provide diary and scheduling support to senior leaders and team members, working closely with the team PA and EA
Assist with coordinating meetings across multiple time zones
Arrange meeting rooms, virtual links, and hospitality where required
Support preparation of agendas and circulate meeting notes and actions
Act as a friendly and professional first point of contact for internal and external stakeholders
Travel & Logistics
Assist with booking domestic and international travel (flights, accommodation, transport)
Help prepare travel itineraries and supporting documents
Assist visiting colleagues and international guests with logistics
Meetings, Communication & Coordination
Take clear notes in meetings when required and circulate follow-ups
Support preparation of briefing documents and presentation materials
Assist with weekly team updates and internal communications
Coordinate information flow between Globe, International Marketing, UK labels, and international territories
Presentation & Creative Support
Creation and formatting of PowerPoint decks for internal and external use
Assist with updating creative and market presentation materials
Maintain shared folders and ensure documents are current and accessible
Events & Team Engagement
Support planning and delivery of team events, market presentations, and internal celebrations
Assist with guest list management and event logistics
Provide on-site support at Abbey Road Studios or other locations when required
Help coordinate team away days, seasonal events, and team engagement initiatives
Administration & Systems
Provide general administrative support across the full team
Assist with raising POs, processing invoices, and tracking basic finance administration
Support onboarding of new starters (access, systems, inductions)
Maintain team documents, contact lists, and internal trackers
Assist with office coordination tasks and liaise with property services where needed
Production Support
Provide ad hoc production assistant support on Globe Originals projects when required
Skills & Experience
Essential
Strong organisational skills and attention to detail
Confident using Microsoft Outlook, PowerPoint, Teams, and Zoom
Clear written and verbal communication skills
Ability to manage multiple tasks and prioritise effectively
Professional, approachable, and collaborative manner
Desirable
Interest in music, media, or the creative industries
Experience working in a fast-paced team environment
Experience supporting events or presentations
Personal Attributes
Proactive and eager to learn
Positive, solutions-focused attitude
Calm and adaptable under pressure
Strong team player with a collaborative approach
High level of reliability and accountability
Just So You Know…
The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder's specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive, and exhaustive statement.
Job Category:
Amplify U - Work Experience
We are UMG, the Universal Music Group.
We are the world’s leading music company.
In everything we do, we are committed to artistry, innovation and entrepreneurship.
We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries.
We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
Our vast catalog of recordings and songs stretches back over a century and comprises the largest, most diverse and culturally rich collection of music ever assembled.
As digital technology refashions the world, our unmatched commitment to lead in developing new services, platforms and business models for the delivery of music and related content empowers innovators and allows new commercial and artistic opportunities to flourish.
Knowing that music, a powerful force for good in the world, is unique in its ability to inspire people and bring them together, we work with our artists and employees to serve our communities.
We are the home for music’s greatest artists, innovators and entrepreneurs.
Together, we are UMG, the Universal Music Group.