Licensing & Sync Assistant

We are Universal Music Publishing Group Australia (UMPG), part of The Universal Music Group. We are the world's leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audio-visual content in more than 60 countries. We identify and develop recording artists and songwriters. We produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

Are you highly organised, detail-obsessed, and passionate about music? Universal Music Publishing Group is seeking a motivated Licensing and Sync Assistant to support our Licensing team in managing music usage requests, client relationships, and synchronisation opportunities. This is an exciting opportunity to gain hands-on experience across music licensing, copyright administration, and creative pitching within a fast-paced and collaborative environment.

About the role:

• Support day-to-day licensing activity across TV, stage, online, education, and not-for-profit sectors, including enquiries, quotations, clearances, and agreement administration 
• Manage licensing administration tasks including invoice tracking, reporting, and liaison with finance teams 
• Monitor and respond to licensing and copyright enquiries, ensuring timely and accurate communication 
• Maintain licensing records, filing systems, and archive processes 
• Assist with APRA reporting and general licensing compliance tasks 
• Support creative pitching through playlist creation, catalogue management, and music file coordination 
• Build and maintain strong client relationships and support new business opportunities 
• Attend client meetings, presentations, and industry events as required 
• Provide general administrative and creative support across the Licensing team

About you:

You are organised, proactive, and thrive in a fast-paced environment. You take pride in your attention to detail and enjoy balancing administrative and creative responsibilities. 

You will bring: 

• Strong organisational skills with the ability to manage multiple tasks and deadlines 
• Excellent communication and client service skills 
• A passion for music with broad knowledge of artists, songwriters, and the industry 
• Strong administrative and systems skills, with confidence using Microsoft Office and learning new platforms 
• Ability to work both independently and as part of a collaborative team 
• An understanding of the music industry and rights landscape (preferred but not a deal breaker)

About us:  

• Career opportunities – unique and rare opportunity to elevate your career in a supportive, motivated and ambitious team 
• The opportunity to join the WORLDS leading music company 
• All the perks of working within the music industry (did someone say live music?) 
• X 2 ‘U-Days’ per calendar year to spend however you like! 
• Strengths based learning and development opportunities 
• Much more….!

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