Project Manager (Events) & Programming Assistant

Job Title:  Project Manager (Events) & Programming Assistant

Location:  London

Reporting Into: Event Production Team Leader or Senior Programmer

OUR COMPANY CULTURE

WHO WE ARE

Boiler Room started in 2010 with weekly live broadcasts that opened a keyhole to London's underground. Today we remain true to that history: we exist to connect and champion local music communities to the world.

Through parties, broadcasts, films, apparel, and an ever-expanding video archive, Boiler Room has been a stage for over 9000 artists across more than 300 locations — while giving music fans everywhere unfiltered access to local dance floors, worldwide.

Everything we do is rooted in the energy of club culture and its ability to bring people together. Boiler Room exists to act as a lens on global club culture, and amplifier of the vital grassroots scenes shaping its future.

OUR WORKPLACE

Diversity is more than a commitment at Boiler Room — it is the foundation of what we do. All Boiler Room events and workplaces are inclusive spaces, enjoyed by everyone regardless of race, religion, nationality, ethnicity, physical ability, gender identity or sexual orientation.

PURPOSE OF THE ROLE

The Project Manager (Events) & Programming Assistant will sit within the Boiler Room Events team, through which we deliver our varied event portfolio, ranging from small editorial shoots to large capacity festivals.

This role will focus on planning, producing, and executing selected events, as well as supporting the Music Programming team with artist advancement and other assigned projects.

MAIN DUTIES

Your duties in the role will include, but are not limited to:

• End to end Event production. Being the lead Boiler Room event contact in the pre-production and delivery phase of the event. 

• Liaising with the full spectrum of external stakeholders (venues, promoters, production teams etc) and internal teams (Broadcast, Marketing, Programming, Design and Brand Partnerships where needed).

• The overseeing of key events aspects such as event management (crowd flow, event staffing, briefings, H&S etc), technical production (LX, Sound, Video, Staging) and creative production (branding, set design).

• Coordinating onsite teams and ensuring clear communication between them and other relevant event personnel (e.g., connecting the Broadcast team with the technical staff).

• Ensuring accurate event planning and documentation is essential for the seamless and smooth execution of all events, in line with established requirements.

• Sourcing new venues/spaces to work with around the world.

• Managing budgets for events (internal & external), including but not limited to forecasting, giving estimates pre-event, understanding how our P&L works, managing post-show settlements with partners and key stakeholders and reporting post-event.

• Ability to troubleshoot and mitigate risks at a senior level.

• Client-facing responsibility, supporting the BR Partnerships team in communicating event production related items to the client as and when required.

• Research and implement creative solutions for brand placement at events.

• Writing call sheets and schedules for events. Developing production decks for both internal and external usage. 

• Manage a wide range of key administrative processes: venue, artist & partner contracting; artist advancing; project logistics; invoicing and financial reporting

• Ensure that budgets are adhered to and all administrative tasks are completed at the highest quality (exemplary attention to detail, organisation, communication and stakeholder management).

EXPECTATIONS (specific to your role)

Successful candidates applying will have the following skills & experience: 

• You’re a detail-oriented, outstanding communicator who has strong project management skills 

• You will have substantial relevant experience within the music and cultural events industry–– either in booking, administration, project management or another related field and you should demonstrate proven experience managing projects from start to finish

• You have a strong knowledge of Boiler Room’s music direction, & an understanding of the club culture from which it derived as a platform

• The ability to work independently but also collaboratively - we need to trust that you’ll be able to manage on your own at times, as well as support the wider departmental and company goals

• Exceptional attention to detail and organisation when it comes to administrative tasks, documentation and reporting

• Advance, contract and oversee payment for all acts in a timely fashion, as well as connecting them with local production to hand over artist-specific information ahead of the show.

• Your knowledge extends from project management techniques, methods and software to MS Office (namely Excel) & Google products. 

• Experience managing events budgets & handling artist, venue & partner contracts 

• You will be required to travel and work late nights/weekends to ensure the smooth running of events (you will, of course, receive TOIL if that’s the case)

• To work closely with all internal and external stakeholders to ensure consistent and high-quality levels of project delivery, developing excellent relationships and open channels of communication at all levels to ensure successful long-term relationships are maintained.

• Highly organised and meticulous attention to detail

• Creative problem-solving skills

• Enjoys working and thriving in a fun office environment as well as at events

WORKING AT BOILER ROOM

EXPECTATIONS

• Demonstrable passion and understanding of the Boiler Room brand and vision 

• Be focused and in line with achieving your department’s quarterly objectives

• Facilitate inter-departmental collaboration as well as supporting your team across a variety of projects with different timelines and urgency

• Be proactive

• Attend a variety of meetings, including project-specific stand-ups, weekly department planning and company-wide updates, managing your time wisely

• Be adaptable and ready to work in a fast-paced environment

• Participate in a personal development programme and peer review

SKILLS

• Communicate effectively in verbal and written English 

• Excellent computer proficiency, specifically Microsoft Word & Excel and Google Drive

• Present and discuss ideas clearly, and to help translate concepts to the wider team in a detailed and methodical manner

• Ability to work autonomously and with initiative 

KNOWLEDGE

• Be an expert in your field 

• Demonstrate an understanding of best practices in your field 

• Demonstrate an understanding of latest industry standard including;

  • trends

  • tools and software

  • appropriate national and international standards

• Be open to training and development 

ATTITUDE

• Be a brand ambassador for Boiler Room; ensuring everything you do at Boiler Room is in line with our manifesto and vision

• Be open to feedback from your team to benefit personal/project development and learning

• To promote teamwork and to ensure effective working relations and communication across the whole company

• Encourage a tolerant working environment and champion diversity within the workplace.

Note: This job description could change and evolve over time to meet the needs of the business.

OUR EMPLOYEE PERKS

• You’ll receive 25 days annual leave (depending when you join the team, this will be pro-rata’d).

• We offer our team several wellbeing benefits and host regular wellbeing activities, including, but not limited to: private medical insurance, life assurance, a monthly ClassPass membership, access to private 1:1s with Boiler Room’s mental health practitioner, the Cycle2Work scheme, nursery vouchers to support our hard-working parents with their little ones, plus reflexology sessions.

• Our working hours are 10am-5.30pm Monday to Friday. Due to the nature of the role and the business, you may be required to work outside these hours on occasion. Rest assured we offer time off in lieu (TOIL), as agreed by your line manager.

• A new Apple MacBook.

• You’ll be enrolled into our pension with NEST after three-months. 

• Guestlist for you +1 to selected global Boiler Room shows. 

• We’re a friendly group here at Boiler Room and enjoy down time together away from the desk. We host regular team socials in and out of the office, inclusive of all. 

• Our Apparel team regularly launches new clothing drops for our fans worldwide. You’ll receive a quarterly code to pick an item of your choice for free, including an ongoing 50% off code for yourself, family and friends via our shop.

>>> Click on Apply Now to be taken to the application page