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Octopus Agents
Mar 03, 2026
Full time
Head of Administration
Octopus Agents Amsterdam, Netherlands
To complement our current team, we are looking for a Head of Administration. You are responsible for leading and optimizing all administrative and financial processes within our agency. You ensure efficient, accurate, and compliant administration, enabling artists, clients, and internal teams to collaborate smoothly. You play a key role in financial management, contract handling, and the digital transformation of our processes.    Octopus Agents is a booking agency that focuses on contemporary electronic dance music. We handle bookings for about 30 acts, mostly worldwide with a team of 10 people. The position on offer is based in Amsterdam. We’re looking for someone who is willing to work from our office.     Activities  Financial Management  Responsible for the complete financial administration, including invoicing, accounts receivable/payable, artist statements and general ledger administration  Preparing and monitoring budgets, financial reports, and cash flow...
Expiration Date:
Mar 31, 2026
Otherworldly
Mar 23, 2026
Freelancer
Finance Assistant
Otherworldly Berlin, Germany
We're looking for an experienced Finance Assistant to join our Berlin-based booking agency one day per week in office.    The Role   You'll own the credit control process - managing aged debt, reconciling invoices, and ensuring payments are collected in line with agreed terms.  You'll work directly with agents and management to resolve billing discrepancies and keep accounts current.  Solid understanding of credit control processes and accounting software is essential; experience in live music or creative industry accounts is an advantage.  Previous accounts or credit control experience required.   Responsibilities    Chase and recover outstanding invoices, escalating overdue accounts where necessary. Match and reconcile invoices in QuickBooks against invoices generated in ABoss Monitor and report on aged debt, maintaining accurate records of payment status.  Liaise with the operations and agents teams to ensure deal data aligns with billing...
Expiration Date:
Apr 22, 2026
MESS
Feb 17, 2026
Part time
STUDIO ADMINISTRATOR
MESS Melbourne VIC, Australia
ABOUT MESS MESS is a globally unique, not-for-profit organisation which aims to be the centre of excellence for electronic sound culture. MESS oversees and provides public access to a collection of hundreds of electronic instruments which span the history of electronic sound, enabling all individuals to explore and create electronic sound and music. Our purpose is to foster creativity and connection and empower all people to live a creative life through music. MESS has recently moved to Fed Square, Melbourne’s creative heart, and this new role has been developed to support and drive this significant next step for the organisation. PURPOSE OF THE POSITION The Studio Administrator sits at the heart of MESS’s day-to-day operations, supporting everything from studio logistics and administration to front-of-house activity and communications. This is a hands-on, wide-ranging role that helps keep the studio functioning smoothly while contributing to the energy and flow of...
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