Reporting to: Co-CEO/COO
Based in: London
Time: 5 days per week
We are looking for an organised, engaged and dedicated individual to take on the role as an Executive Assistant to the Co-CEO & COO. You will establish a deep understanding of the company, its purpose, vision and strategy and aid the Executives ability to steer the company to achieve its goals.
The successful candidate will work alongside the C-Suite to streamline communication and provide information to conserve their time to ensure they focus on the projects with the highest strategic value for the business. You will be able to clearly identify and address the needs of senior managers and direct reports and perform a wide breadth of tasks to ensure the company's workflow runs optimally.
Required skills:
A passion for electronic music and an in-depth understanding of the music industry
Exceptional organisational skills with an ability to think proactively and prioritize work
Extraordinary communication skills (via phone, email and in-person)
Experience exercising discretion and confidentiality with sensitive company information
High level of proficiency with office products
Experience using cloud storage and Google Drive
An understanding of publishing, editorial and creative industries
Experience of managing multiple projects simultaneously
Ability to effectively lead a team of people to collaborate on a project
Responsibilities:
Coordinate project-based work, including assigning responsibilities and managing delivery timelines effectively with to ensure CEO/COOs teams operate at required cadence
Prepare and edit correspondence, communications, presentations and other documents
Represent the CEO/COO by attending meetings in their absence, speaking for the executive
Manage and maintain CEO/COO schedules, appointments and travel arrangements
Liaise with internal staff at all levels, across departments and offices
Management of meeting agendas and follow-ups, including action summaries
Liaise with external clients, partners and service providers
Manage the tender process for external service providers, including preparing briefing documents, scheduling pitches and summarising learnings to support decision making
Arrange and coordinate internal/external meetings and events
Occasionally respond to and distribute incoming communications
Identify and participate in initiatives that contribute towards our company Social, Environmental and Community responsibilities.
Review operating practices and implement improvements where necessary
Review communications channels with direct reports and optimise when required
Conduct research, collect and analyse data to prepare reports and documents
Occasionally record, transcribe and distribute minutes of meetings
Assist CEO/COO with contract reviews and liaise with legal when required
Represent the RA brand consciously and attend events, festivals, conferences when required
Be committed to personal and professional development to support growth in responsibilities
Our Values:
Our passion is our profession.
We are independent and we support independence.
We support local scenes.
We treat dance music as an art form.
We champion the values of acceptance that underpin dance music culture.
We care about the past, present and future of electronic music.
We choose honesty over gain.
We're always front left.
Aug 21, 2019
Full time
Reporting to: Co-CEO/COO
Based in: London
Time: 5 days per week
We are looking for an organised, engaged and dedicated individual to take on the role as an Executive Assistant to the Co-CEO & COO. You will establish a deep understanding of the company, its purpose, vision and strategy and aid the Executives ability to steer the company to achieve its goals.
The successful candidate will work alongside the C-Suite to streamline communication and provide information to conserve their time to ensure they focus on the projects with the highest strategic value for the business. You will be able to clearly identify and address the needs of senior managers and direct reports and perform a wide breadth of tasks to ensure the company's workflow runs optimally.
Required skills:
A passion for electronic music and an in-depth understanding of the music industry
Exceptional organisational skills with an ability to think proactively and prioritize work
Extraordinary communication skills (via phone, email and in-person)
Experience exercising discretion and confidentiality with sensitive company information
High level of proficiency with office products
Experience using cloud storage and Google Drive
An understanding of publishing, editorial and creative industries
Experience of managing multiple projects simultaneously
Ability to effectively lead a team of people to collaborate on a project
Responsibilities:
Coordinate project-based work, including assigning responsibilities and managing delivery timelines effectively with to ensure CEO/COOs teams operate at required cadence
Prepare and edit correspondence, communications, presentations and other documents
Represent the CEO/COO by attending meetings in their absence, speaking for the executive
Manage and maintain CEO/COO schedules, appointments and travel arrangements
Liaise with internal staff at all levels, across departments and offices
Management of meeting agendas and follow-ups, including action summaries
Liaise with external clients, partners and service providers
Manage the tender process for external service providers, including preparing briefing documents, scheduling pitches and summarising learnings to support decision making
Arrange and coordinate internal/external meetings and events
Occasionally respond to and distribute incoming communications
Identify and participate in initiatives that contribute towards our company Social, Environmental and Community responsibilities.
Review operating practices and implement improvements where necessary
Review communications channels with direct reports and optimise when required
Conduct research, collect and analyse data to prepare reports and documents
Occasionally record, transcribe and distribute minutes of meetings
Assist CEO/COO with contract reviews and liaise with legal when required
Represent the RA brand consciously and attend events, festivals, conferences when required
Be committed to personal and professional development to support growth in responsibilities
Our Values:
Our passion is our profession.
We are independent and we support independence.
We support local scenes.
We treat dance music as an art form.
We champion the values of acceptance that underpin dance music culture.
We care about the past, present and future of electronic music.
We choose honesty over gain.
We're always front left.
Founded in 2004 as the principal source of music for DJs, Beatport today is the worldwide home of electronic music for DJs, producers, and their fans. The Beatport Store offers music in premium digital formats and provides unique music discovery tools created for and by DJs. Each week, Beatport's music collection is refreshed with hundreds of exclusive tracks by the world's top electronic music artists. Beatport has offices in Denver, Los Angeles and Berlin.
About the job
Beatport is looking for an enthusiastic Denver Office Manager/Executive Assistant with experience working in a fast-paced, start-up atmosphere. This person will be providing administration, operational, and accounting support, as well as support on key People and Culture initiatives. Supporting the executive team will give this person exposure to several aspects of the business and will allow him/her to make an impact across the organization.
What you will do
Administrative and Executive Support:
Responsible for the office culture and office maintenance, including vendor coordination and overseeing repair needs
Record office expenses and maintain a set budget, in addition to identifying cost/time savings wherever possible
Manage conference and video meetings, and schedule company travel for executive staff and managers as assigned
Managed calendars and travel itineraries for assigned executives, including internal and client correspondence
Maintain and manage the kitchen; purchase and stock snacks and treats for the staff, as well as lunch caterings for meetings
Communicate policies, changes, updates, etc. regarding office management to staff
Format information for internal and external communication – memos, emails, presentations, reports
Work with other offices to create and disseminate a monthly newsletter, creative contests, and general communications to keep all offices on the same page
Be a Beatport culture keeper by upholding company traditions, finding new ways to delight the team, and providing excellent service to the company
Finance Support:
Preparation and submission of expense reports for company executives
Assist with reconciliation of company corporate credit card accounts
Preparation and submission of monthly & quarterly sales tax filings
Assist with input of AP vendor invoices
Preparing vendor payments (checks/wires) for review/approval
Other ad hoc requests as needed
You will have
Minimum of 3+ years relevant experience
Talent for being well organized, detailed and great with time management
Ability to handle stress, pressure and demands with grace and a personable, friendly, and positive-thinking demeanor
Proven ability to work with others to efficiently tackle tasks in a fast-paced environment
Strong problem-solving and follow-up skills
Self-motivation, the ability to autonomously manage and complete projects
Proficiency with Mac O/S, Gmail & Google Docs/Drive/Calendar, MS Office
Desire to learn new things and research solutions
Dedication to consistently produce high-quality results
Willingness to put in the time and the energy required to get the job done
To apply:
Please send a resume, and a short note introducing yourself and why this position appeals to you.
EQUAL EMPLOYMENT OPPORTUNITY
LiveStyle strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.
HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
LiveStyle’s recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. LiveStyle may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.
Aug 19, 2019
Full time
Founded in 2004 as the principal source of music for DJs, Beatport today is the worldwide home of electronic music for DJs, producers, and their fans. The Beatport Store offers music in premium digital formats and provides unique music discovery tools created for and by DJs. Each week, Beatport's music collection is refreshed with hundreds of exclusive tracks by the world's top electronic music artists. Beatport has offices in Denver, Los Angeles and Berlin.
About the job
Beatport is looking for an enthusiastic Denver Office Manager/Executive Assistant with experience working in a fast-paced, start-up atmosphere. This person will be providing administration, operational, and accounting support, as well as support on key People and Culture initiatives. Supporting the executive team will give this person exposure to several aspects of the business and will allow him/her to make an impact across the organization.
What you will do
Administrative and Executive Support:
Responsible for the office culture and office maintenance, including vendor coordination and overseeing repair needs
Record office expenses and maintain a set budget, in addition to identifying cost/time savings wherever possible
Manage conference and video meetings, and schedule company travel for executive staff and managers as assigned
Managed calendars and travel itineraries for assigned executives, including internal and client correspondence
Maintain and manage the kitchen; purchase and stock snacks and treats for the staff, as well as lunch caterings for meetings
Communicate policies, changes, updates, etc. regarding office management to staff
Format information for internal and external communication – memos, emails, presentations, reports
Work with other offices to create and disseminate a monthly newsletter, creative contests, and general communications to keep all offices on the same page
Be a Beatport culture keeper by upholding company traditions, finding new ways to delight the team, and providing excellent service to the company
Finance Support:
Preparation and submission of expense reports for company executives
Assist with reconciliation of company corporate credit card accounts
Preparation and submission of monthly & quarterly sales tax filings
Assist with input of AP vendor invoices
Preparing vendor payments (checks/wires) for review/approval
Other ad hoc requests as needed
You will have
Minimum of 3+ years relevant experience
Talent for being well organized, detailed and great with time management
Ability to handle stress, pressure and demands with grace and a personable, friendly, and positive-thinking demeanor
Proven ability to work with others to efficiently tackle tasks in a fast-paced environment
Strong problem-solving and follow-up skills
Self-motivation, the ability to autonomously manage and complete projects
Proficiency with Mac O/S, Gmail & Google Docs/Drive/Calendar, MS Office
Desire to learn new things and research solutions
Dedication to consistently produce high-quality results
Willingness to put in the time and the energy required to get the job done
To apply:
Please send a resume, and a short note introducing yourself and why this position appeals to you.
EQUAL EMPLOYMENT OPPORTUNITY
LiveStyle strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.
HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
LiveStyle’s recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. LiveStyle may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.
Dixon and Together We Dance Alone are looking for a creative, motivated and well-structured assistant and social media content manager.
Key Responsibilities:
Social media content & community management
General administrative
Project management assistance
E-commerce management assistance
Scheduling & preparing meetings
Assisting day-to-day correspondence
Skills & Qualifications:
Great organizational skills to keep control over many different projects and deadlines
1-2 years professional social media experience and proficiency on all platforms
You can easily adapt to moving targets, striking a balance between demonstrating initiative and seeking guidance
Understanding of quality content creation, awareness of trends and industry knowledge
Exceptional creative writing ability
Experience with digital customer service / e-commerce
Adapt to quickly learning new processes and technology
Extreme attention to detail: you won’t let anything slip through the cracks, yet you’re able to manage your work and time with a blend of creativity and practicality
Friendly people person who can work easily with cross-functional teams at all levels and with all personality types
Professional Microsoft Office and OS experience. Photoshop and Indesign advantageous
Excellent English is a must, German is a plus
BA in marketing, communication, culture or management e.g. preferred
About this job:
This is a 3 month paid internship with an opportunity for hiring after the end of the internship
Starting date September / October 2019, based in Berlin
Please send your CV and short motivational letter to apply
Aug 16, 2019
Paid Internship
Dixon and Together We Dance Alone are looking for a creative, motivated and well-structured assistant and social media content manager.
Key Responsibilities:
Social media content & community management
General administrative
Project management assistance
E-commerce management assistance
Scheduling & preparing meetings
Assisting day-to-day correspondence
Skills & Qualifications:
Great organizational skills to keep control over many different projects and deadlines
1-2 years professional social media experience and proficiency on all platforms
You can easily adapt to moving targets, striking a balance between demonstrating initiative and seeking guidance
Understanding of quality content creation, awareness of trends and industry knowledge
Exceptional creative writing ability
Experience with digital customer service / e-commerce
Adapt to quickly learning new processes and technology
Extreme attention to detail: you won’t let anything slip through the cracks, yet you’re able to manage your work and time with a blend of creativity and practicality
Friendly people person who can work easily with cross-functional teams at all levels and with all personality types
Professional Microsoft Office and OS experience. Photoshop and Indesign advantageous
Excellent English is a must, German is a plus
BA in marketing, communication, culture or management e.g. preferred
About this job:
This is a 3 month paid internship with an opportunity for hiring after the end of the internship
Starting date September / October 2019, based in Berlin
Please send your CV and short motivational letter to apply
ROLE:
We are seeking an extremely organised Personal Assistant to act as right hand to the owner and be an exemplary representative of the agency and related entities on all fronts. Candidate must be reliable, self-disciplined and motivated with excellent grammar and writing skills and proven professional experience.
RESPONSIBILITIES:
Maintain executive and team calendars including scheduling meetings, calls and appointments on a priority basis.
Manage day-today schedule of the owner including up to the minute call and meeting reminders and agenda updates.
Prepare and brief owner with meeting and call related documentation.
Join calls, attend meetings and take notes/minutes as required.
Manage, review, sort, forward and respond to mail on behalf of the owner.
Draft emails, messages and assorted written communication on demand based on dictation and direction from the owner.
Action and liaise various conversations daily on behalf of the owner.
Supervise, plan and book personal travel arrangements and logistics.
Performing additional duties as needed/requested.
SKILLS REQUIRED:
2+ years assistant experience in the entertainment/music industry
Highly professional written and verbal communication skills
Proficiency with MS Office, Google Drive, Adobe Acrobat and Dropbox
Ability to work well independently and within a team environment
Exceptional organisational skills and meticulous attention to detail
A high level of energy, motivation and initiative is essential
Ability to work under pressure in a fast-paced environment
A high level of confidentiality, discretion, and judgement
Flexibility to work long hours and/or weekends as the job requires
Knowledge of the touring industry is an asset
Aug 16, 2019
Remote
ROLE:
We are seeking an extremely organised Personal Assistant to act as right hand to the owner and be an exemplary representative of the agency and related entities on all fronts. Candidate must be reliable, self-disciplined and motivated with excellent grammar and writing skills and proven professional experience.
RESPONSIBILITIES:
Maintain executive and team calendars including scheduling meetings, calls and appointments on a priority basis.
Manage day-today schedule of the owner including up to the minute call and meeting reminders and agenda updates.
Prepare and brief owner with meeting and call related documentation.
Join calls, attend meetings and take notes/minutes as required.
Manage, review, sort, forward and respond to mail on behalf of the owner.
Draft emails, messages and assorted written communication on demand based on dictation and direction from the owner.
Action and liaise various conversations daily on behalf of the owner.
Supervise, plan and book personal travel arrangements and logistics.
Performing additional duties as needed/requested.
SKILLS REQUIRED:
2+ years assistant experience in the entertainment/music industry
Highly professional written and verbal communication skills
Proficiency with MS Office, Google Drive, Adobe Acrobat and Dropbox
Ability to work well independently and within a team environment
Exceptional organisational skills and meticulous attention to detail
A high level of energy, motivation and initiative is essential
Ability to work under pressure in a fast-paced environment
A high level of confidentiality, discretion, and judgement
Flexibility to work long hours and/or weekends as the job requires
Knowledge of the touring industry is an asset
Kobalt & KTech is looking to hire an ambitious and personable Executive Assistant to support both the CTO and CCO in our ever-expanding London office.
The successful candidate will ideally have previous senior-level support experience in a fast-paced, growing business with a track record of managing busy schedules & coordinating high profile internal and external events.
The CTO and CCO manage a range of teams including the engineering, technical support, product design and product management functions. You will be a natural extension of the executives as well as the wider team forming a part of our KTech population. The position will be key in terms of building trustworthy relationships among the internal teams as well as the wider tech community as you will be considered a trusted brand ambassador and face of KTech.
BACKGROUND
Founded in 2000 by Willard Ahdritz, Kobalt is creating the music company of the future. Kobalt is a global music and technology company built for artists, songwriters, publishers and labels as an alternative to the traditional music business model. Kobalt have built the technology infrastructure to enable better reporting and for artists to maintain ownership and control over how their work is distributed, tracked, collected, and monetized. This global technology platform is able to track and collect royalties for the billions of micro-payments per song in digital music today.
Our open platform allows new and upcoming artists and writers all over the world to get access to invaluable insights that help boost their musical careers including The Chainsmokers, Kelly Clarkson, Miles Davis, Dave Grohl, Lauv, Zayn Malik, Max Martin, Nick Cave & The Bad Seeds, Paul McCartney, Stevie Nicks, Pitbull, Elvis Presley, Skrillex, Sam Smith, and many more.
As leaders in music technology, we are riding a rapid growth wave and scaling our systems and products to cope with current and future demand, while also building new innovative products that not only enable better decision making, increased efficiency but also help maximise revenue for creators.
We’re currently over 650 people based across 13 offices and we’re still growing...
WHAT DOES AN EXECUTIVE ASSISTANT AT KOBALT DO?
Be a natural extension of the supported executives in their day-to-day business needs and to quickly synthesize information and determine what actions, if any, are needed sometimes in a nonlinear set of circumstances
Provide the bridge for smooth communication among internal teams, the wider business & externally; maintaining credibility, confidentiality, trust and support
Work closely with the wider teams, including Recruitment, to arrange meetings and internal & external events
Calendar management and meeting coordination (across time zones)
Manage external relationships - filter and prioritise contact
Manage administrative areas across the KTech organisation - from holiday requests, through to travel and handling purchase orders and invoices from vendors
Plan and manage global travel arrangements for executives
WHAT SKILLS AND EXPERIENCE ARE WE LOOKING FOR?
Experience of executive-level support in a fast-paced environment ideally in a medium sized, start-up style tech or product company
Friendly, enthusiastic and results-oriented attitude with ability to take initiative and manage a ever-changing schedule as well as anticipate needs
Can manage competing priorities without losing anything in the shuffle
Has excellent interpersonal skills and the ability to build relationships throughout the organization and with external contacts
Prior experience coordinating international travel and planning across multiple time-zones
Strong written and verbal communication skills
Mastery of Microsoft Office Suite (Office 365) and Gsuite but also use of various communication and tools such as Trello, Slack, Jira, Zoom etc.
Recent Awards/Recognitions:
2018 Financial Times Boldness in Business – Drivers of Change Nominee
2018 Fast Company’s Most Innovative Companies in Music
2017 Fast Company’s Most Innovative Companies in Music
2017 Music Week Publisher of the Year
Recent press:
AWAL x Forbes
AWAL x Billboard
Music Week - The Music Industry’s Best Friend
Music Business Worldwide – “We are Building for the Future of the Music Business ”
Economist - Disrupters
Check out our blog:
https://www.kobaltmusic.com/blog
SPECIFICS
Based at River Building, Cannon Street, London EC4R 3TE
Hours are 37.5 hours per week. Generally, these are taken between 9.30-6 with 1 hour for lunch but amendments to these hours can be agreed on a case by case basis with line manager approval
www.kobaltmusic.com/careers
IMPORTANT NOTICE
Applicants must be eligible to work in the United Kingdom. Verification checks will be conducted during the interview process and a full DBS check on acceptance of offer. Kobalt is an equal opportunity employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, disability, sexual orientation, or any other status or characteristic protected by law.
Thank you for choosing to apply for a role at Kobalt! By applying for a role on our website you are allowing Kobalt to collect your personal data and contact you regarding this opportunity. We care about transparency and believe that skill sets can be applied to multiple roles, so we would love to able to get in touch with your regarding other opportunities that may be suitable for you. We will therefore keep the information you supplied to us for one year. We collect your personal data for the purposes of managing Kobalt recruitment related activities and in relation to the evaluation and selection of applicants and as is otherwise needed in the recruitment processes. You can read our Privacy Policy HERE where we outline full details in line with GDPR requirements.
KOBALT MUSIC GROUP BENEFITS FROM DAY ONE
ANNUAL LEAVE | Contractually 25 days, however Kobalt closes its offices for the 3 days between Christmas and New Year’s when staff contribute 1 day.
LIFE ASSURANCE | Equal to four (4) times base salary.
TRAVEL INSURANCE | Business travel insurance cover.
INCOME PROTECTION | Covers up to 75% of base salary up to the age of 65.
GYM MEMBERSHIP | Corporate rates available at Nuffield Health and Fitness First. Kobalt will subsidise £45.00 gross per month towards your corporate gym membership if your membership is processed through company payroll.
INTEREST FREE SEASON TICKET LOAN SCHEME | Eligible after 1-month continuous service. Loans deducted from net pay over a 12-month period.
LEARNING AND DEVELOPMENT | As part of your ongoing learning and development you will have access to a range of tools and courses appropriate to your role and career goals. These include, but are not limited to; Udemy for Business and Bookboon E-library.
EYECARE | Full eye test provided at a range of opticians through a voucher scheme.
WELLBEING | Wellbeing Hub and Employee Assistance Programme.
FRESH FRUIT AND CEREAL AVAILABLE DAILY
REGULAR STAFF SOCIALS | Including seasonal social events and parties.
POST PROBATIONARY PERIOD BENEFITS
PENSION | Kobalt’s salary exchange pension scheme with Aviva provides the benefit of a company matched pension contribution up to 5%, subject to eligibility.
PRIVATE MEDICAL INSURANCE | Managed through AVIVA.
TRAVEL INSURANCE | Both individual or family cover for personal holiday travel insurance.
CYCLE TO WORK SCHEME | In partnership with Evans Cycles.
Aug 09, 2019
Full time
Kobalt & KTech is looking to hire an ambitious and personable Executive Assistant to support both the CTO and CCO in our ever-expanding London office.
The successful candidate will ideally have previous senior-level support experience in a fast-paced, growing business with a track record of managing busy schedules & coordinating high profile internal and external events.
The CTO and CCO manage a range of teams including the engineering, technical support, product design and product management functions. You will be a natural extension of the executives as well as the wider team forming a part of our KTech population. The position will be key in terms of building trustworthy relationships among the internal teams as well as the wider tech community as you will be considered a trusted brand ambassador and face of KTech.
BACKGROUND
Founded in 2000 by Willard Ahdritz, Kobalt is creating the music company of the future. Kobalt is a global music and technology company built for artists, songwriters, publishers and labels as an alternative to the traditional music business model. Kobalt have built the technology infrastructure to enable better reporting and for artists to maintain ownership and control over how their work is distributed, tracked, collected, and monetized. This global technology platform is able to track and collect royalties for the billions of micro-payments per song in digital music today.
Our open platform allows new and upcoming artists and writers all over the world to get access to invaluable insights that help boost their musical careers including The Chainsmokers, Kelly Clarkson, Miles Davis, Dave Grohl, Lauv, Zayn Malik, Max Martin, Nick Cave & The Bad Seeds, Paul McCartney, Stevie Nicks, Pitbull, Elvis Presley, Skrillex, Sam Smith, and many more.
As leaders in music technology, we are riding a rapid growth wave and scaling our systems and products to cope with current and future demand, while also building new innovative products that not only enable better decision making, increased efficiency but also help maximise revenue for creators.
We’re currently over 650 people based across 13 offices and we’re still growing...
WHAT DOES AN EXECUTIVE ASSISTANT AT KOBALT DO?
Be a natural extension of the supported executives in their day-to-day business needs and to quickly synthesize information and determine what actions, if any, are needed sometimes in a nonlinear set of circumstances
Provide the bridge for smooth communication among internal teams, the wider business & externally; maintaining credibility, confidentiality, trust and support
Work closely with the wider teams, including Recruitment, to arrange meetings and internal & external events
Calendar management and meeting coordination (across time zones)
Manage external relationships - filter and prioritise contact
Manage administrative areas across the KTech organisation - from holiday requests, through to travel and handling purchase orders and invoices from vendors
Plan and manage global travel arrangements for executives
WHAT SKILLS AND EXPERIENCE ARE WE LOOKING FOR?
Experience of executive-level support in a fast-paced environment ideally in a medium sized, start-up style tech or product company
Friendly, enthusiastic and results-oriented attitude with ability to take initiative and manage a ever-changing schedule as well as anticipate needs
Can manage competing priorities without losing anything in the shuffle
Has excellent interpersonal skills and the ability to build relationships throughout the organization and with external contacts
Prior experience coordinating international travel and planning across multiple time-zones
Strong written and verbal communication skills
Mastery of Microsoft Office Suite (Office 365) and Gsuite but also use of various communication and tools such as Trello, Slack, Jira, Zoom etc.
Recent Awards/Recognitions:
2018 Financial Times Boldness in Business – Drivers of Change Nominee
2018 Fast Company’s Most Innovative Companies in Music
2017 Fast Company’s Most Innovative Companies in Music
2017 Music Week Publisher of the Year
Recent press:
AWAL x Forbes
AWAL x Billboard
Music Week - The Music Industry’s Best Friend
Music Business Worldwide – “We are Building for the Future of the Music Business ”
Economist - Disrupters
Check out our blog:
https://www.kobaltmusic.com/blog
SPECIFICS
Based at River Building, Cannon Street, London EC4R 3TE
Hours are 37.5 hours per week. Generally, these are taken between 9.30-6 with 1 hour for lunch but amendments to these hours can be agreed on a case by case basis with line manager approval
www.kobaltmusic.com/careers
IMPORTANT NOTICE
Applicants must be eligible to work in the United Kingdom. Verification checks will be conducted during the interview process and a full DBS check on acceptance of offer. Kobalt is an equal opportunity employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, disability, sexual orientation, or any other status or characteristic protected by law.
Thank you for choosing to apply for a role at Kobalt! By applying for a role on our website you are allowing Kobalt to collect your personal data and contact you regarding this opportunity. We care about transparency and believe that skill sets can be applied to multiple roles, so we would love to able to get in touch with your regarding other opportunities that may be suitable for you. We will therefore keep the information you supplied to us for one year. We collect your personal data for the purposes of managing Kobalt recruitment related activities and in relation to the evaluation and selection of applicants and as is otherwise needed in the recruitment processes. You can read our Privacy Policy HERE where we outline full details in line with GDPR requirements.
KOBALT MUSIC GROUP BENEFITS FROM DAY ONE
ANNUAL LEAVE | Contractually 25 days, however Kobalt closes its offices for the 3 days between Christmas and New Year’s when staff contribute 1 day.
LIFE ASSURANCE | Equal to four (4) times base salary.
TRAVEL INSURANCE | Business travel insurance cover.
INCOME PROTECTION | Covers up to 75% of base salary up to the age of 65.
GYM MEMBERSHIP | Corporate rates available at Nuffield Health and Fitness First. Kobalt will subsidise £45.00 gross per month towards your corporate gym membership if your membership is processed through company payroll.
INTEREST FREE SEASON TICKET LOAN SCHEME | Eligible after 1-month continuous service. Loans deducted from net pay over a 12-month period.
LEARNING AND DEVELOPMENT | As part of your ongoing learning and development you will have access to a range of tools and courses appropriate to your role and career goals. These include, but are not limited to; Udemy for Business and Bookboon E-library.
EYECARE | Full eye test provided at a range of opticians through a voucher scheme.
WELLBEING | Wellbeing Hub and Employee Assistance Programme.
FRESH FRUIT AND CEREAL AVAILABLE DAILY
REGULAR STAFF SOCIALS | Including seasonal social events and parties.
POST PROBATIONARY PERIOD BENEFITS
PENSION | Kobalt’s salary exchange pension scheme with Aviva provides the benefit of a company matched pension contribution up to 5%, subject to eligibility.
PRIVATE MEDICAL INSURANCE | Managed through AVIVA.
TRAVEL INSURANCE | Both individual or family cover for personal holiday travel insurance.
CYCLE TO WORK SCHEME | In partnership with Evans Cycles.
Sony Music Entertainment is a global recorded music company with a roster of current artists that includes a broad array of both local artists and international superstars, as well as a vast catalog that comprises some of the most important recordings in history. Sony Music Entertainment is a wholly owned subsidiary of Sony Corporation of America.
Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, veteran or military status, genetic information or any other status protected by applicable federal, state, or local law.
Responsibilities
Providing day-to-day administrative support for the President
Address requests for information and/or assistance in a timely, accurate manner
Maintain budgets for President’s marketing spending
Marketing and Sales Ad hoc projects as needed
Qualifications
Advanced proficiency in MS Word, Excel, PowerPoint, and Outlook
Must be energetic, assertive and proactive
Detail-oriented team player and able to manage multiple tasks in a fast-paced environment
Prior administrative experience in the entertainment industry
Exemplary written/verbal communication skills
Jul 29, 2019
Full time
Sony Music Entertainment is a global recorded music company with a roster of current artists that includes a broad array of both local artists and international superstars, as well as a vast catalog that comprises some of the most important recordings in history. Sony Music Entertainment is a wholly owned subsidiary of Sony Corporation of America.
Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, veteran or military status, genetic information or any other status protected by applicable federal, state, or local law.
Responsibilities
Providing day-to-day administrative support for the President
Address requests for information and/or assistance in a timely, accurate manner
Maintain budgets for President’s marketing spending
Marketing and Sales Ad hoc projects as needed
Qualifications
Advanced proficiency in MS Word, Excel, PowerPoint, and Outlook
Must be energetic, assertive and proactive
Detail-oriented team player and able to manage multiple tasks in a fast-paced environment
Prior administrative experience in the entertainment industry
Exemplary written/verbal communication skills
