3 Personal Assistant jobs

Why Splice?  We’re building a creative ecosystem for music producers. With this ecosystem, we’re cultivating a global community of creators that fosters inspiration, connection, focus, and growth.  Our work environment is no different. We champion collaboration, big ideas, helping where we can and asking for assistance when we need it. We aim for steady, measured expansion through experimentation and iteration. We encourage optimism, inclusion, and transparency in the workplace. We aren’t afraid to stumble, because every stumble can teach us something about our processes, strategies, and even ourselves. We don’t just hire people who mirror our culture. We hire people who add to it. About the Role: We are hiring an Executive Assistant to support the office of the Chief Product Officer (CPO), who oversees product development, design and marketing.  What you'll do Provide deep executive support in a one-on-one working relationship with the CPO for a fast paced music and technology company. Provide occasional personal support to the CPO as necessary. (This is an EA role but some personal scheduling and research may be requested.) Provide support during normal business hours with flexibility as necessary to complete off-hours scheduling and special requests. (Our intention is to support a great work/life balance while still being flexible to support very active employees.) Provide support to the CPO in the execution of Product Development, Design and Marketing processes.  Additionally provide administrative support to the two VP's of product: the VP of product and the VP of product design - this consists of gathering data for meetings and assisting them with all off-sites.   Complete a broad variety of executive support tasks for the office of the CPO including: Manage an extremely active calendar of appointments; Leading and managing special projects to support the product, design, and marketing functions of the company;   Complete expense reports; Compose and prepare correspondence that is often confidential; Arrange complex and detailed travel plans, itineraries, and agendas; Compile documents for travel-related meetings; Email inbox management; Plan, coordinate and ensure the CPO's schedule is followed and respected. Provide "gatekeeper" and "gateway" role for direct access to the CPO's time and office. Work closely and effectively with the CPO to anticipate and communicate upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CPO updated. Collaborate with other assistants on the team (there are 5 additional support staff with more on the way) Communicate directly, and on behalf of the CPO, with board members, staff, and others. Research, prioritize, and follow up on incoming issues and concerns addressed to the CPO, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response. Provide smooth communication between the CPO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. Prioritize conflicting needs expeditiously, proactively, and with follow-through, often with deadline pressures What We're Looking for: You share our vision, specifically you care about music and culture. You care about quality. It drives you. You take an active role in getting things done. You understand, or desire to understand, the process of building and marketing creative products. You are an expert at anticipating future needs. You actively shape, not just respond to, the way information and organizations flow. Your listening and inquiry skills are sharp and exacting. Your communication is clear, direct, and kind. You’re self-directed towards generating excellent work outcomes. You can demonstrate a strong history of professional work, with 5+ years of relevant work experience supporting C-level executives. You have experience working with a late-stage technology startup or public technology company. You thrive in a fast-paced environment with a bias towards action. It would be helpful to have a background in Product and technology.  Equal Opportunity Employer: Splice is an equal opportunity employer, committed to diversity and inclusiveness. We will consider all qualified applicants without regard to race, color, nationality, gender, gender identity or expression, sexual orientation, religion, disability or age. We strongly encourage women, people of color, members of the LGBTQIA community, people with disabilities and veterans to apply.   >>> Click on Apply Now to be taken to the application page. 

Das setzt du um • Allgemeine organisatorische Unterstützung des Managing Directors Media & Brands im Tagesgeschäft (u. a. Terminkoordination, Präsentationsaufbereitung, Reiseplanung, -buchung und Reiseabrechnungen) • Operative Unterstützung bei der Informationsbeschaffung, Protokollierung sowie Hosting von Geschäftspartnern • Eigenverantwortliche Planung, Vor- und Nachbereitung sowie Moderation von Projekten und Meetings • Unterstützung bei Entscheidungsprozessen in den strategischen Geschäftsfeldern • Koordination von verschiedenen Schnittstellen im Unternehmen und Sicherstellung einer reibungslosen Kommunikation und Abstimmung zwischen den verschiedenen Abteilungen Das bringst du mit • Abgeschlossene kaufmännische Berufsausbildung oder vergleichbare Erfahrungen im Assistenz- bzw. Projektmanagementbereich • Sehr gute MS-office Kenntnisse sowie Erfahrung im Erstellen von Präsentationen • Sehr gute Deutsch- und Englischkenntnisse in Wort und Schrift • Gute Fachkenntnisse im Bereich Medien und Musik • Selbständiges Arbeiten und Handeln sowie eine strukturierte Arbeitsweise und Denkvermögen • Zuverlässigkeit, Organisationstalent und Eigeninitiative • Freude am Netzwerken und kommunikationsstarkes Auftreten So sind wir • Wir sind EIN Team! Vielfältig gemischt und agil mit interdisziplinären Teams, in denen sich Eigenverantwortung und Teamgeist ergänzen • Wir lieben Musik! Von Rap und R‘n‘B, von Rock und Pop, über Dance, bis Klassik und Jazz • Unsere Kollegen und Künstler stehen bei uns im Mittelpunkt! Gemeinsam wollen wir immer besser werden • Erfolg ist unser Ziel! Daher reden wir nicht nur, sondern machen auch. Eigene Verantwortlichkeiten und Projekte gehören bei uns von Anfang an dazu • Unser Job ist unser Antrieb! Ein innovatives Umfeld, flexible Arbeitszeiten und vielfältige Sozialleistungen runden die Sache ab • Mitten in der Hamburger Speicherstadt genießen wir täglich den Wind der Hamburger Hafencity gn* = geschlechtsneutral   >>> Click on Apply Now to be taken to the application page. 

Complex  is looking for an Executive Assistant that will be valuable and able to provide administrative support to  three (3)  members of our leadership team;  CEO, CFO, and President.  This is an exciting and multi-faceted role in which you will interact with all aspects of the business, both internal and external, manage schedules, coordinate meetings, and handle all travel arrangements and expense reporting.  This role has a firm home base in our NYC headquarters. If you're self-motivated, determined to succeed, not afraid to think out of the box, professional, and extremely organized, then keep reading... Responsibilities: Be a valuable partner to those you support Handle a wide variety of administrative functions Manage and maintain calendars Oversee arrangements of travel, including detailed itineraries Create and submit expense reports Assist in ad hoc projects and other miscellaneous duties as assigned Provide administrative support for key meetings – reserving rooms, food, calendar invites and preparation of necessary materials Responsible for confidential and time-sensitive material Perform other duties and responsibilities as assigne Requirements Background at a media company preferred 1-3 years of related administrative experience Must be poised and discreet, an independent thinker, reliable, highly organized, able to work quickly and extremely detail-oriented Exceptional planning, time management, and organizational skills Superior communication, writing, and interpersonal skills Proactive and responsive to requests Ability to effectively interact with all levels of management and other staff Strong computer skills are a must (Word, Excel, PowerPoint, Keynote) Strong written/verbal communication skills A constant positive and upbeat attitude Benefits Complex  offers an awesome casual work environment with a great team of smart, motivated, innovative and fun people. And our benefits are pretty good as well, including medical, dental, vision, life insurance, short/long term disability, generous time off and a 401k match! We hold tons of events throughout the year including happy hours and team building activities. About Complex Networks: Complex Networks  develops and distributes original programming for its channels and through output deals with premium distributors. The company cultivates content that spans across popular culture from music to movies, sports to video games, fashion to food, reaching the coveted 18-24-year-old male audience. In 2016, the company launched ComplexCon in Long Beach, California, to bring the “Internet to life.” The annual event attracts over 200 culture-shifting brands and over 60,000 digitally savvy attendees to the two-day cultural festival. >>> Click on Apply Now to be taken to the application page.