2 Personal Assistant jobs

Kobalt is looking to hire a highly organised, self-driven and detail oriented Executive Assistant to support our COO in our London office. The successful candidate will have previous executive-level support experience in a fast-paced, ever-evolving environment as well as a track record of managing ever-changing schedules, conflicting priorities and planning international travel across multiple time zones. As a natural extension of the supported executive in their day-to-day activity you will need to be an excellent organiser and communicator, able to build a trustworthy relationship among internal teams and external contacts. Kobalt is the leading technology-powered music services company, offering end-to-end solutions for over 50,000 artists and songwriters and 800 labels and publishing companies. Through Kobalt technology and services, creators benefit from more money, better reporting, and maintain ownership and control over how their work is distributed, tracked, collected, and monetized. With the award-winning Kobalt desktop portal and app, Kobalt clients get real-time insight into their work and activity. This is an established yet fast growing creator-centric company of artists and songwriters including The Chainsmokers, Kelly Clarkson, Miles Davis, Dave Grohl, Lauv, Zayn Malik, Max Martin, Nick Cave & The Bad Seeds, Paul McCartney, Stevie Nicks, Pitbull, Elvis Presley, Skrillex, Sam Smith, and many more. Kobalt represents on average over 40% of the top 100 songs and albums in both the US and UK. WHAT DOES AN EXECUTIVE ASSISTANT AT KOBALT DO? Be a natural extension of the supported executive(s) in their day-to-day business needs Quickly synthesize information and determine what actions, if any, are needed sometimes in a nonlinear set of circumstances Extensive calendar management and meeting coordination (across time zones) Manage expenses/holiday requests Plan and manage extensive domestic and global travel arrangements for executives Provide the bridge for smooth communication among internal teams; maintaining credibility, confidentiality, trust and support Manage external relationships - filter and prioritise contact Compile special reports, organize data, and create presentations as needed Take notes and distributes meeting minutes, agendas and meeting packages Work closely with the wider teams to arrange meetings and events as needed Work on ad-hoc projects and support other managers in the functions WHAT SKILLS AND EXPERIENCE ARE WE LOOKING FOR? Experience of executive-level support in a fast-paced environment Comfortable working in an environment with shifting priorities and tight deadlines Demonstrated ability to take initiative, manage a changing schedule and anticipate needs Ability to manage competing priorities without losing anything in the shuffle Crisis and issue management and some project management skill Prior experience coordinating international travel and planning across multiple time-zones Strong written and verbal communication skills Excellent interpersonal skills and the ability to build relationships throughout the organization and with external 3 rd  parties Strong attention to detail with exceptional follow up and organization Mastery of GSuite  but also use of various communication tools such as Trello, Slack, Jira, Zoom Friendly, enthusiastic, collaborative and results-oriented attitude Recent Awards/Recognitions: 2018 Financial Times Boldness in Business – Drivers of Change Nominee 2018 Fast Company’s Most Innovative Companies in Music 2017 Fast Company’s Most Innovative Companies in Music 2017 Music Week Publisher of the Year Recent press: Music Week - The Music Industry’s Best Friend Music Business Worldwide – “We are Building for the Future of the Music Business ” Wired - How data saved music Economist - Disrupters Check out our blog: https://www.kobaltmusic.com/blog SPECIFICS Based at River Building, Cannon Street, London EC4R 3TE Hours are 37.5 hours per week. Generally, these are taken between 9.30-6 with 1 hour for lunch but amendments to these hours can be agreed on a case by case basis with line manager approval www.kobaltmusic.com/careers IMPORTANT NOTICE Applicants must be eligible to work in the United Kingdom. Verification checks will be conducted during the interview process and a full DBS check on acceptance of offer. Kobalt is an equal opportunity employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, disability, sexual orientation, or any other status or characteristic protected by law.  Thank you for choosing to apply for a role at Kobalt! By applying for a role on our website you are allowing Kobalt to collect your personal data and contact you regarding this opportunity. We care about transparency and believe that skill sets can be applied to multiple roles, so we would love to able to get in touch with your regarding other opportunities that may be suitable for you. We will therefore keep the information you supplied to us for one year. We collect your personal data for the purposes of managing Kobalt recruitment related activities and in relation to the evaluation and selection of applicants and as is otherwise needed in the recruitment processes. You can read our Privacy Policy  HERE  where we outline full details in line with GDPR requirements.   KOBALT MUSIC GROUP BENEFITS FROM DAY ONE ANNUAL LEAVE  | Contractually 25 days, however Kobalt closes its offices for the 3 days between Christmas and New Year’s when staff contribute 1 day. LIFE ASSURANCE  | Equal to four (4) times base salary. TRAVEL INSURANCE  | Business travel insurance cover. INCOME PROTECTION  | Covers up to 75% of base salary up to the age of 65. GYM MEMBERSHIP  | Corporate rates available at Nuffield Health and Fitness First. Kobalt will subsidise £45.00 gross per month towards your corporate gym membership if your membership is processed through company payroll. LEARNING AND DEVELOPMENT  | As part of your ongoing learning and development you will have access to a range of tools and courses appropriate to your role and career goals. These include, but are not limited to; Udemy for Business and Bookboon E-library. EYECARE  | Full eye test provided at a range of opticians through a voucher scheme. WELLBEING  | Wellbeing Hub and Employee Assistance Programme. FRESH FRUIT ,  SELECTION OF   SNACKS AND CEREAL SUPPLIED REGULAR STAFF SOCIALS  | Including seasonal social events and parties.   POST PROBATIONARY PERIOD BENEFITS PENSION |  Kobalt match pension contributions when individuals contribute from 2.5% - 5% (giving a total contribution of 5% - 10%). PRIVATE MEDICAL INSURANCE  | Managed through AVIVA. TRAVEL INSURANCE  | Both individual or family cover for personal holiday travel insurance. INTEREST FREE SEASON TICKET LOAN SCHEME   (eligible after 1 month of service)  | Loans deducted from net pay over a 12-month period. CYCLE TO WORK SCHEME  | In partnership with Evans Cycles.

We are looking for an experienced Executive Assistant to provide support to the US Head of Ad Sales for the Ad Sales team at Spotify. We are looking for an Executive Assistant that will support our ad sales leadership team. You will work with sales leadership to accelerate business results by providing creative, strategic, tactical and organizational sales support for needle-moving initiatives across our top clients. In addition, you will also be responsible for partnering with internal teams for industry events, client engagements, crafting of presentations, providing assistance with meeting preparation, client research, and administrative support to our team. You will serve as a point of contact between top management, team members, and related stakeholders across Spotify. Your work will impact the way our external brand partners experience the Spotify advertising message. What you’ll do Schedule work related meetings and events including managing calendars on short notice Handle expense reports and other day to day administration Coordinate extensive business travel logistics with detailed itineraries Coordinate, setup and execution of off-site/team building activities and departmental social events Provide coordination and administrative support to the US Head of Ad Sales based in New York City Prepare presentations and financial analysis used by sales leadership for senior client meetings, team meetings, agency meetings, and industry education. Types of reports include quarterly business reviews, sales forecasting, and tracking, etc. Plan and execute client events, industry conferences, and internal offsites Act as the team’s point person for questions/concerns relating to the cadence of the business, meeting agendas and calendar planning Job includes meeting/calendar organization, booking travel, and processing invoicing and payments Who you are An executive assistant with at least 3+ years experience reporting to a senior executive Highly organized and efficient with meticulous attention to detail Able to bring a focused and steady sense of administrative and operational expertise while remaining calm under pressure A loyal self starter, forward thinker, and problem solver Able to meet tight deadlines, handle multiple projects and expectations, and maintain a sharp focus while managing competing priorities Accomplished in mastering an ever changing and challenging schedule Proactive and can anticipate needs and/or changes that may occur Able to be a team player and work effectively with other team members & staff A true travel hacker, able to find the best itinerary and logistics options Experienced in working in a fast paced dynamic and international environment Excellent proficiency using Mac programs, Microsoft Office Suite, as well as Google apps and calendar Highly proactive, and able to initiate change in a constructive way You have experience with Salesforce or related CRM, and are comfortable creating and delivering presentations via keynote, Google slides, and PowerPoint, You have a strong quantitative outlook, matching analytical skills, the ability to do non-linear thinking and you know how to identify and implement creative solutions You care about organization, efficiency and clear communication. You also have a strong interest in developing strategic skills in the context of business and technology You are an effective listener and communicator and can operate with a wide degree of creativity and latitude You have advanced Microsoft Excel skills You have a bachelor’s degree, preferably in Advertising, Business, Communications or Marketing You flourish working in a constantly changing, but always-exciting environment