5 Executive Assistant jobs

Company : Live Nation (Music) UK Department : Executive Location : Argyll Street, W1 (moving to Farringdon in May) Working hours: 40 hours per week THE JOB Executive Assistant – to provide efficient and confidential personal assistance to the Chief Operating Officer and Chairman and arranging Staff Events. Live Nation (Music) UK is part of Live Nation Entertainment which is the world’s leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, LN Media and Artist Nation Management. Live Nation seeks to innovate and enhance the live entertainment experience for artists and fans: before, during and after the show. WHAT YOU WILL BE DOING Full diary management for the Chief Operating Officer and meeting and greeting guests on arrival First point of contact for all telephone calls and dealing with enquiries when appropriate Administrative duties as needed for the COO and Chairman, including expense claims To manage travel and accommodation arrangements To manage and co-ordinate Ticket Concierge staff tickets for all UK festivals Arrange, co-ordinate and host monthly Staff Drinks and Staff Socials as well as all Town Hall, Christmas and Summer parties Manage office petty cash  WHAT YOU NEED TO KNOW Previous working experience in an Executive Assistant role or similar Highly organised, pro-active and capable of working under own initiative Time management, planning and organising Numerate and IT literate including advanced Word, Excel and Outlook skills High level of integrity and discretion  YOU Strong ability to work/use own initiative Flexibility to adapt to different environment Hands on approach Interact with staff across all levels of the organisation Great people skill If you are interested in this role, please apply by 21st February 2020. >>> Click on Apply Now to be taken to the application page. 

We’re searching for an experienced, reliable and confident Personal/Executive Assistant (f/m/x) to support our Management Board (CEO & Chief Innovation Officer) through managing their calendar and agenda, global travel, internal and external communication and assist within their personal sphere as needed. The ideal candidate is highly self motivated, organised, anticipative, capable of managing their own workload and prioritising tasks in a fast paced environment. As their Personal/Executive Assistant you will have a clear understanding of the company, its mission and culture, and will work with integrity, endurance and trust. WHAT YOU’LL DO Managing complex calendars using judgment to prioritize meetings and committing their time for appointments and meetings based on an in-depth understanding of their priorities and needs. Supporting with business and personal communications (email drafts, letters, etc.) as required including in-box management. Supporting the internal and external communication, liaise with senior level executives and the internal communications and marketing teams. Screening all incoming calls, providing responses and re-directing when necessary; keeping the CEO &  Chief Innovation Officer informed on all matters that require their attention Domestic and international travel coordination; organizing all travel arrangements including but not limited to itineraries, accommodations, transportation, and fleet management Supporting the weekly executive meetings, agendas, action tracking and status management Creating agendas and coordinating internal and external meetings with clients/stakeholders/Investors Designing, planning, implementing, coordinating, and setting cadence for frequent business meetings, company meetings, offsite leadership events and other events Organizing and maintaining the workings of the Management Board's offices: filing, expense reporting, and tracking of needed information Coordinating technology for CEO & President home(s) and offices, as well as on-the-road technology needs Taking care of personal appointments and reservations, meals, errands, as maybe required from time to time. Anticipating and proactively handling daily tasks as requested.  WHAT YOU’LL BRING Track record of assisting C-level managers with high-level inquiries and demands Handling and maintaining highly confidential and sensitive information  PA/Executive Assistant experience of at least 3 years Ability and flexibility to handle varying schedules and tasks from day-to-day Competency in effectively prioritising and structuring workload  Proactive and anticipating approach Highly motivated with a steady positive getting-things-done-attitude Well organised and a sufficient sense for diplomacy and urgency Excellent communication and interpersonal skills Fluent in German and English - both written and spoken Trustworthy demeanour in order to deal with personal and confidential information Highly professional and confident who knows how to manage multiple deadlines Native Instruments embraces diversity. As an equal opportunities employer, we believe the foundation of our dynamic and pioneering spirit starts with a fair and inclusive culture. Our company culture focuses on bringing unique ideas together to fuel innovation. All applicants will receive equal consideration for employment at Native Instruments and we encourage everyone to apply – regardless of gender identity, race, color, religion, sex, sexual orientation, national origin, genetics, disability, age, or any other characteristic protected by law. Help us reach our goal in making the future of music diverse, inclusive, and exciting. >>> Click on Apply Now to be taken to the application page. 

In this role, you’ll use your background assisting senior-level executives to provide day-to-day support to our new Chief People Officer at the most exciting moment in Splice’s history.  We’ve evolved as a company in the past year and, with a major focus on attracting, retaining and nurturing the people who make Splice great, our CPO is at the center of our business and cultural growth strategy. Acting as a trusted partner to the CPO, you’ll own their calendar, ensure they are prepared for internal and external meetings, book travel, work on special projects, and liaise with our existing team of Executive Assistants to help plan Executive strategy sessions and internal and external events.  With your strong attention to detail, you’ve been known to proofread documents as a matter of course, anticipate problems before they arise, and take care of all the little details that allow your executives to do their best work.  But it’s your high level of professionalism and ability to be trusted with sensitive and confidential information that make you a perfect fit for this opportunity. Finally, you approach each day with a positive attitude and sense of humor. You are always looking for ways to implement process improvements to make each day better than the last. Why Splice?  We’re building a creative ecosystem for music producers. With this ecosystem, we’re cultivating a global community of creators that fosters inspiration, connection, focus, and growth.  Our work environment is no different. We champion collaboration, big ideas, helping where we can and asking for assistance when we need it. We aim for steady, measured expansion through experimentation and iteration. We encourage optimism, inclusion, and transparency in the workplace. We aren’t afraid to stumble, because every stumble can teach us something about our processes, strategies, and even ourselves. We don’t just hire people who mirror our culture. We hire people who add to it. What You’ll Do: Provide Executive Support / Chief of Staff Provide deep executive support and a trusted partnership in a one-on-one working relationship with the Chief People Officer for a fast paced music and technology company Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CPO update Support execution of managing the CPO and team's action items and highlighting upcoming deadlines through meeting agendas (google docs) and Trello board. Provide smooth communication between the CPO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. Research, prioritize, and follow up on incoming issues and concerns addressed to the CPO, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response. Ability to delegate and communicate on behalf of CPO. Help facilitate communication in the organization—especially when there is a bottleneck. Whether it’s email, calls, or other communication, EA will accelerate response times and keep the messages moving. Lead and manage special projects to support the People & Culture internal team operations (e.g. Team meetings, Town Hall slides) Compose and prepare correspondence as requested Maintain Calendar & Logistics Manage complex calendars (internal and external meetings) Plan, coordinate and ensure the CPO's schedule is followed and respected Provide "gatekeeper" and "gateway" role for direct access to the CPO's time and office. Prioritize conflicting needs expeditiously, proactively, and with follow-through, often with deadline pressures Provide feedback & suggestions to CPO of how to continuously improve prioritization and time management Meeting support: Ensure agendas are updated for all meetings and included in meeting invite link; take notes during meetings and follow up on action items Occasional personal support Email Inbox Management Flag urgent items and CEO/Board/Exec requests requiring timely response Respond to meeting requests Add action items to project management tool (Trello) Sort and categorize inbox and  Coordinate logistics, budget, & expense reports Arrange complex and detailed travel plans, itineraries, and agendas Compile documents for travel-related meetings Responsible for event & project planning Maintain team budget tracker and assist in budget planning Collaborate with other executive assistants on the team What we’re looking for: Bachelor’s degree required 3-7 years’ experience supporting a senior executive in a high-growth company Experience supporting an HR Executive strongly preferred Ability to maintain a high level of confidentiality Positive and collaborative attitude Genuine desire to be helpful and learn preferences Strong sense of urgency and exceptional attention to detail Polished written and verbal communication skills Mastery of the calendar Strong knowledge of Gmail, Google Calendar, and Google Docs (Docs, Sheets, Slides) Ability to create systems for success and to implement  process improvements. Calm under pressure Flexibility Equal Opportunity Employer: Splice is an equal opportunity employer, committed to diversity and inclusiveness. We will consider all qualified applicants without regard to race, color, nationality, gender, gender identity or expression, sexual orientation, religion, disability or age. >>> Click on Apply Now to be taken to the application page. 

TIDAL is looking for a highly-motivated individual  to work with the executive team in our New York office.  The Executive Assistant to the CEO & COO will serve as a crucial partner and collaborator to the executive office. This is an ideal position for resourceful, detail-oriented individuals who are hungry to learn and grow in the music industry, possessing an eagerness to be accessible and accommodating at all times. This individual must be capable of handling strictly confidential information while remaining discreet. Astute anticipation of the executives’ needs is essential, as is the capacity to maintain thorough communication, both written and verbal. This position is a unique opportunity to act as an ambassador amongst a talented, dynamic and entrepreneurial team whose work in the streaming space influences music and culture at large on a daily basis. Responsibilities: • Management of complex schedules in real-time using Google Calendar, including vetting, prioritizing and providing suggestions in order to prevent conflicts and continually improve time management • Expert-level execution of a wide array of administrative duties, including: Nimble correspondence Intricate travel booking Compilation of monthly expense reports Deck and presentation building Transcription of minutes and drafting of agendas and summaries Juggling of constantly-shifting priorities for both executives Speedy and concise research Build relationships with all executives to act as an effective liaison between the executive team and the rest of the company while simultaneously providing high-level and confidential support • Ensure CEO & COO are consistently well prepared for meetings and events by creating agendas, concise summaries and generally doing whatever it takes to guarantee preparedness and professionalism • Prioritize and manage multiple projects simultaneously while following through on inter-departmental operations in an efficient manner • Greet and direct guests within the office in a courteous and professional fashion Qualifications: • You have at least 2 years of high-level administrative experience (ideally in the music or entertainment industry but not required). • You’re extraordinarily detail-oriented and possess a philosophy of triple-checking for any and all tasks. Fixing mistakes, predicting potential issues and connecting dots are all second-nature to you. • You possess excellent and dynamic written and verbal communication skills. You’re able to convey the slightest of nuances to everyone you communicate with in order to express yourself clearly and act as an effective extension of the CEO and COO. • Your work ethic is unparalleled: you’re punctual, flexible, honest, loyal and trustworthy. You deliver every time without fail and you seek perfection in every aspect of your work. Your team is consistently able to count on you for both the smallest and most important of tasks. • You have a constantly positive attitude and carry yourself with a high level of maturity, respect, patience and self-confidence. • You’re a creative problem-solver who isn’t timid about responding to and handling sensitive, urgent and complex situations. • You’re passionate about the music business and in particular DSPs. • You’re proficient with Mac OS & Google Work suite, as well as the following programs: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Pages, Numbers, Keynote and Slack. You’re competent in problem-solving issues related to Mac computers, iPhone/Mac devices, and additional devices. • You have intuitive online knowledge and navigation skills; you enjoy conducting research rapidly and accurately.  >>> Click on Apply Now to be taken to the application page. 

We are looking to fill the position of a booking assistant at the heart of the artist booking function to support the senior booking agent of the company. RESPONSIBILITIES: Active role in the booking strategy, assisting with mapping out the upcoming months, planning tours, setting up objectives, and tracking progress. Initial contact with buyers, promoters and venues before the negotiation to compile more information about the request. Regular updating of internal contact database. Active role in filtering incoming booking requests under the supervision of the senior booking agent. Entering and/or updating internal artist calendars with new show options. Drafting booking updates for the artists. Active role in internal booking calls, minute-taker Managing the booking team’s daily schedule including setting up calls, meetings, etc. Assisting with monitoring the artists online visibility for confirmed shows via event listings and artwork approval. SKILLS REQUIRED: 2+ years experience as a booking assistant and/or executive assistant. Highly professional written and verbal communication skills. Advanced Google Spreadsheet and Excel proficiency. Google Drive, Microsoft Word, Adobe Acrobat and Dropbox proficiency. Exceptional administrative and organisational skills. Meticulous attention to detail and high level of accuracy essential. Ability to work under pressure & independently in a fast-paced environment. Adaptability and high reactivity Ability to handle confidential information with total discretion. PREFERRED BUT NOT MANDATORY: Graphic design ability >>> Please send your CV and Cover Letter via Doors Open.