6 Admin jobs

Night Department is a London based, global operating artist management company. We are ambitious and have a strong desire to provide the best service we can for the talent we work with to achieve their goals.  Night Department is looking for a part time accounts & admin assistant (3 days per week) to assist in various aspects of the company. The ideal candidate will have experience based in a busy office environment and possess excellent organisational skills and have a passion for our roster. This is a great first step into artist management company and to experience many aspects of a fast growing business.   ROLE - Basic book keeping using quickbooks - Monthly summarisations of artist commissions - Monthly P&L reporting - Copyright & Live registration with PRS - Copyright registration with PPL - Royalty collection and record label liaising - Office Admin - Diary management - Day to day assisting with directors   NECESSARY SKILLS AND EXPERIENCE - Strong organisational skills - 1 or more years experience in the music industry (preferable) - Basic accountancy skills (Quickbooks experience preferred) - Good experience with office applications & google docs - Basic knowledge of music industry structure & collection societies - Presentation & reporting skills

We are seeking a Junior Client Analyst in New York to join our market-leading administrative team. You will join Kobalt’s Client Analysis team - a target-driven, data group that provides Kobalt’s clients with the most transparent and accurate reporting in the music industry. The ideal candidate is highly analytical, detail-oriented and comfortable working with big data and analyzing key trends. This position will work on a variety of projects to produce clear and concise reporting for internal and external contacts. This is a great opportunity for someone who enjoys working with data and problem solving. BACKGROUND Kobalt is a music and technology company built for artists, songwriters, publishers and labels as an alternative to the traditional music business model. Kobalt’s commitment to technology, transparency, and creators’ rights has driven tremendous growth year-over-year for the company and its clients. Today, Kobalt’s Music Publishing, Neighbouring Rights, and Recordings/AWAL divisions serve over 25,000 songwriters, 600 publishers, and 20,000 independent artists, including The Chainsmokers, Kelly Clarkson, Miles Davis, Dave Grohl, Lauv, Zayn Malik, Max Martin, Nick Cave & The Bad Seeds, Paul McCartney, Stevie Nicks, Pitbull, Elvis Presley, Skrillex, Sam Smith, and many more. Kobalt represents on average over 40% of the top 100 songs and albums in both the US and UK. We’re currently over 600 people based across 13 offices and we’re expecting to grow. That’s where you come in. If you feel like the fast-paced, rewarding environment of our rapidly growing company is for you - share your story! Apply today and tell us why you believe in a better music industry and would be the next best addition to our successful team! WHAT DOES A JUNIOR CLIENT ANALYST AT KOBALT DO? Use SQL to query the Kobalt database and generate accurate, clean data Use Excel to produce ad-hoc analyses for internal and external contacts Analyze and present key trends clearly and concisely using Excel Provide support to overall team with audits and large client requests Assist in producing reporting for Kobalt’s clients and senior executives Manage high priority client requests timely and efficiently Provide ad hoc analytical support as needed Ability to troubleshoot and provide solutions when needed WHAT SKILLS AND EXPERIENCE ARE WE LOOKING FOR? Bachelor’s Degree in a relevant field 1-2+ years’ experience generating and analyzing data in a creative company/industry Knowledge of basic SQL required Strong numerical and analytical skills Ability to manipulate and scrutinize large sets of data and provide meaningful analysis Strong written and verbal communication skills Sensitivity to confidential information and material Proficiency in Microsoft Office Suite (advanced proficiency in Excel to analyze large datasets) Knowledge of foreign collection societies and music publishing on a global scale is ideal Kobalt is an equal opportunity employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, disability, sexual orientation, or veteran status, or any other status or characteristic protected by law.

Your mission Ableton is looking for a new colleague to join our expanding UK & IE team as a part time Office Coordinator. You will be part of a small dynamic team based at our Representative Office in London. The office is a vibrant space, home to business and creative activities with regular visitors from the music industry, education and press. Your role We’re a growing multi-disciplinary team who act as primary point of contact for music makers, sellers and educators based in the UK, helping them to get the most from our offerings. You’ll play an important role in our day-to-day activities, keeping the office running smoothly, assisting with the planning and delivery of local sales and marketing activities happening across the UK. Your tasks Coordinating day-to-day office administration, budgeting, inventory and document filing Ensuring the space is in optimal condition Ensuring all health and safety standards are adhered to Maintaining and updating CRM systems Exploring ways of evolving the office layout and processes to create a more happy, creative and productive workspace Administrative work for UK Team Your profile Essential: Highly organised, self sufficient team player Excellent problem solving skills Very strong IT skills in Microsoft Office and Google Docs Excel and mathematical skills Ability to work under pressure to meet short deadlines Personal strengths A willingness to take initiative and a strong work ethic Open minded with a desire to be involved in the growth of a company Can establish and maintain excellent rituals and routines Intuitive, adaptable and an effective communicator What would make you stand out Previous office coordination experience Previous experience of working within a small team Good working knowledge of Salesforce First Aid Certificate Fire Marshall Training Working knowledge of office IT systems Experience within a small music studio environment If you like the sound of this role, we look forward to receiving your application. Thank you for your interest!

Complex Networks  is a global lifestyle video, brand, and media company jointly owned by Hearst and Verizon, and is one of the most influential voices in popular culture today. Complex generates over 1.2 billion video views a month across its digital channels. It is a top 10 publisher in the U.S. for social engagement on platforms such as YouTube, Facebook, Netflix, and Snapchat. Complex’s Development Team is currently seeking a  Development Assistant  in its Beverly Hills office. This person will be will be primarily responsible for providing administrative support to Branded Content & Development teams to ensure smooth and effective work flows.  Responsibilities: Maintain daily calendars and contacts lists for Development Executives & coordinate productions for Branded Content Division. Coordinate domestic and international travel for Development and Production teams across both Premium & Branded Departments. Track progression of projects from negotiation and development to final delivery; and report progress cross-functionally to other teams Process extensive expense reports for Development Executives & production expenses within Branded Content. Join Premium Content Development & Branded Content meetings/calls to take notes on production timelines, logistics, creative, and execution. Provide administrative support to Executives across Premium Content & Branded Content. Available to field calls / emails beyond standard working hours given the nature of production & development for both Premium & Branded campaigns. Requirements: Bachelor’s degree Agency or other industry experience a plus Successful candidate will be a self-starter with strong interest in Entertainment / Television / Branded Content / Production Strong communication and interpersonal skills to effectively interact with Senior Management across the company Must be highly adaptable to respond to and address issues on the fly Skilled in Microsoft Office and Google G-Suite programs

Do you have a proven track-record in general administrative support? Are you interested in an interactive finance role, operating close to our client & vendor base and our staff? Then we are looking for you! Job description FUGA, a leading digital music distribution platform, is currently looking for an Administrator to support our Finance & HR department. The group’s staff departments are based in Amsterdam and reporting to the CFO consist of Finance-, Legal and HR department.  Your key responsibility is supporting the Finance and HR team of FUGA to ensure our company’s high performance and continuous growth. Main components of the day to day activities for this role are: Finance: Bank reconciliation (bank, paypal, credit card, other payments in bank); Review & create the customer and vendor input for our sales/ finance departments; Review and book expense reports of our employees; Finance inbox: daily review of incoming emails, picking up requests from employees, customers and suppliers, other ad hoc emails; central point of contact; Solving problems with vendors / creditors/ debtors; HR:  Assist with the on boarding of new employees, collect loonbelastingverklaring / copy passport/ signing process employee contracts; Registration of sickness in ARBO portal; Registration of holidays; Application to the pension scheme; Filing employee contracts or contractor agreements on the HR drive; Prepare the monthly payroll process in collaboration with our payroll company; Registration of new employees in Numbers and staff overview; Send information to PWC according our payroll; Adding new employees to Netsuite for expenses;  Overall Implement necessary operational improvements; Other general administrative tasks.  Requirements Job requirements Associate degree in relevant fields (Finance); At least 3 years’ experience in a similar role; Experience with financial software is a must, and experience with NetSuite is a pre;  Affinity with personnel and related matters Experience in MS Office and other administrative tools; Excellent communication and analytical skills; Be pro-active, an eye for detail and work with accuracy; Willingness to learn and grow and align with ambitions of the company Excellent verbal and written communication in English language;  Affinity with working in an international environment; Music lover. Who we are Small, young and enthusiastic team in a growing company with strong ambitions; International business environment, colleagues and clients around the world with diverse backgrounds in music and tech; Egalitarian, transparent environment with career growth opportunities; Part of a dynamic industry: technology, media and entertainment.

Founded in 2006, FUGA builds software and provide services for the digital music industry. We have an extensive and growing international network of clients and partners. Our HQ is based in Amsterdam, the Netherlands, with offices in New York, London and Milan and representatives in Paris, Los Angeles, Korea and Brazil. We operate at the heart of the music industry with clients such as Tommy Boy, Ultra Records, Curb Records, Spinnin' Records, Armada Music, Epitaph, Domino Recording Company and more. FUGA connects these record labels, artists and distributors with online stores such as Spotify, iTunes, and Apple Music. By doing so FUGA enables its clients to optimize their business processes and successfully execute their strategy. FUGA's products & services provide a complete ecosystem for the digital product cycle. Clients manage, distribute and promote their music and collect on their revenue. Are you enthusiastic and accurate? Do you want to join a fast growing music and tech company? Then we’re looking for you! Job summary   FUGA is looking for an enthusiastic and accurate Junior Royalty Administrator to assist in processing incoming and outgoing royalty statements using FUGA’s internal royalty accounting software. You will join a fast growing music and tech company and will help streamlining FUGA’s royalty accounting processes. In this position you are part of the Aggregation team. You work closely together with the Royalty Administrator and you report to the Director of Aggregation & Services. What you do   As junior royalty administrator you are responsible for: Ensuring all incoming reporting & payments are processed and received in a timely fashion, for Aggregation and Neighbouring Rights services; Ensuring all invoices are send in a timely fashion; Ensuring Aggregation and Neighbouring Rights reports are correctly imported into our in-house royalty accounting system and FUGA clients receive accurate statements; Administering royalty balances; Assist in DSP onboarding process and work closely together with licensing team; Investigating and solving royalty allocation issues; Ensuring contracts are set up correctly into royalty system; Royalty inbox: daily review of incoming emails. Pick up requests from customers and suppliers, other ad hoc emails; central point of contact. Requirements Who you are You have minimum bachelors degree; You have the ability to work efficiently and accurately within given deadlines; You are pro-active and can work independently; You like working with numbers; You pay attention to detail and work accurate; You are comfortable with communicating to clients and business partners; You are experienced in MS Office and other administrative tools; You have excellent verbal and written communication in English language; You are a music lover. Who we are Small, enthusiastic team and a growing company with strong ambitions; International business environment, colleagues and clients around the world with diverse backgrounds in music and tech; Egalitarian, transparent environment with career growth opportunities; Part of a dynamic industry: technology, media and entertainment; Location in the heart of Amsterdam.