Executive Assistant to President of AWAL

  • Kobalt
  • London, UK
  • Jul 10, 2019
Full time Personal Assistant

Job Description

AWAL, Kobalt’s Recordings Division is looking to hire a highly organised, self-driven and detail-oriented Executive Assistant to support the President of AWAL as well as the AWAL A&R team in our London office. The successful candidate will have previous executive-level support experience in a fast-paced, ever-evolving environment as well as a track record of managing ever-changing schedules and conflicting priorities.

The President manages a range of teams driving AWAL’s recorded music business and extensive roster of clients. The A&R team works creatively with new and established artists. This role will be expected to gain a good understanding of these business functions and help with projects and any issues as they occur.

As a natural extension of the supported executives in their day-to-day activity you will need to be an excellent organiser and communicator, able to build a trustworthy relationship among internal teams and external contacts.

AWAL is the Recordings division of Kobalt, and provides a range of marketing, distribution and other services to artists and labels, empowering recording owners whilst enabling them to retain ownership and control of their masters. AWAL works with more than 12,000 clients and our roster includes artists such as Nick Cave & The Bad Seeds, The Kooks, Tom Misch, Bruno Major, The Wombats, David Gray, Frank Carter & The Rattlesnakes, Little Simz and LAUV, and labels including Glassnote, B-Unique, Lex, First Access, Downtown and Chrysalis.

Working at Kobalt, you will help empower creators in today’s complex and change the music landscape – ideal for someone with an incredible drive, enthusiasm & of course, a passion for music!

WHAT DOES AN EXECUTIVE ASSISTANT AT AWAL DO?

  • Assist with management reports, presentations and documents using Excel, KeyNote & PowerPoint
  • Provide the bridge for smooth communication among internal & external teams; maintaining credibility, confidentiality, trust and support
  • Help to manage external relationships
  • Calendar management & meeting coordination
  • Processing PO’s, invoices & expenses as well as manage domestic and global travel arrangements
  • Data and business research, compiling special reports & organize data
  • Handle meeting minutes & agendas, update shared documents, create reports & coordinate office and admin requirements for the wider team as required
  • Manage A&R administration tasks such as deal management processes and coordinating recording sessions
  • Handle some A&R enquiries
  • Work closely with the wider teams to arrange meetings, manage guest lists and organise events as needed
  • Work on ad-hoc projects and support other managers in the functions

YOU WILL IDEALLY HAVE…

…at least 2-3 years’ experience working in a supporting role working at senior level

…a deeper understanding and interest in the music industry as well as all things tech and digital - business studies or MBA background is desirable

…exceptional organisational skills with the ability to take initiative, manage a changing schedule and manage competing priorities without losing anything in the shuffle

…crisis and issue management experience and project management skills

…prior experience coordinating international travel and planning across multiple time-zones

…strong written and verbal communication skills

…ability to deal with colleagues at all levels of the organization

…experience with PowerPoint/Keynote and Excel

…very strong attention to detail

Although music industry background is not essential, you may be working for in artist management, a record label or distributor but most important is that you are comfortable working in a fast-paced environment and have a friendly, client-focused mindset as well as an enthusiastic & results-oriented attitude.

Recent Awards/Recognitions:

2018 Financial Times Boldness in Business – Drivers of Change Nominee

2018 Fast Company’s Most Innovative Companies in Music

2017 Fast Company’s Most Innovative Companies in Music

2017 Music Week Publisher of the Year

Recent press:

AWAL x Forbes

AWAL x Billboard

Music Week - The Music Industry’s Best Friend

Music Business Worldwide – “We are Building for the Future of the Music Business

Economist - Disrupters

Check out our blog:

https://www.kobaltmusic.com/blog

 

SPECIFICS

  • Based at River Building, Cannon Street, London EC4R 3TE
  • Hours are 37.5 hours per week. Generally, these are taken between 9.30-6 with 1 hour for lunch but amendments to these hours can be agreed on a case by case basis with line manager approval

www.kobaltmusic.com/careers

IMPORTANT NOTICE

Applicants must be eligible to work in the United Kingdom. Verification checks will be conducted during the interview process and a full DBS check on acceptance of offer. Kobalt is an equal opportunity employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, disability, sexual orientation, or any other status or characteristic protected by law. 

Thank you for choosing to apply for a role at Kobalt! By applying for a role on our website you are allowing Kobalt to collect your personal data and contact you regarding this opportunity. We care about transparency and believe that skill sets can be applied to multiple roles, so we would love to able to get in touch with your regarding other opportunities that may be suitable for you. We will therefore keep the information you supplied to us for one year. We collect your personal data for the purposes of managing Kobalt recruitment related activities and in relation to the evaluation and selection of applicants and as is otherwise needed in the recruitment processes. You can read our Privacy Policy HERE where we outline full details in line with GDPR requirements.

KOBALT MUSIC GROUP BENEFITS FROM DAY ONE

ANNUAL LEAVE | Contractually 25 days, however Kobalt closes its offices for the 3 days between Christmas and New Year’s when staff contribute 1 day.

LIFE ASSURANCE | Equal to four (4) times base salary.

TRAVEL INSURANCE | Business travel insurance cover.

INCOME PROTECTION | Covers up to 75% of base salary up to the age of 65.

GYM MEMBERSHIP | Corporate rates available at Nuffield Health and Fitness First. Kobalt will subsidise £45.00 gross per month towards your corporate gym membership if your membership is processed through company payroll.

INTEREST FREE SEASON TICKET LOAN SCHEME | Eligible after 1-month continuous service. Loans deducted from net pay over a 12-month period.

LEARNING AND DEVELOPMENT | As part of your ongoing learning and development you will have access to a range of tools and courses appropriate to your role and career goals. These include, but are not limited to; Udemy for Business and Bookboon E-library.

EYECARE | Full eye test provided at a range of opticians through a voucher scheme.

WELLBEING | Wellbeing Hub and Employee Assistance Programme.

FRESH FRUIT AND CEREAL AVAILABLE DAILY

REGULAR STAFF SOCIALS | Including seasonal social events and parties.

POST PROBATIONARY PERIOD BENEFITS

PENSION | Kobalt’s salary exchange pension scheme with Aviva provides the benefit of a company matched pension contribution up to 5%, subject to eligibility.

PRIVATE MEDICAL INSURANCE | Managed through AVIVA.

TRAVEL INSURANCE | Both individual or family cover for personal holiday travel insurance.

CYCLE TO WORK SCHEME | In partnership with Evans Cycles.