Music is Universal
 
It’s the passionate and dedicated team at Universal Music who help make us the world’s leading music company. From A&R to finance, legal to digital, sales to marketing, Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.

Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy, or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD, and other forms of neurocognitive variation.

We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards, including alternatives to the online form or to disclose a neurocognitive condition, please email UniversalMusicCareers@umusic.com.

Music is Universal

Our passionate and dedicated team at Universal Music UK help make us Britain’s leading music company. From A&R to Finance, Legal to Digital, Sales to Marketing, Universal Music is the place to grow and develop your career within a truly commercial and innovative business.

Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy, or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with neurocognitive variation.

The A Side: A Day in The Life

We deliver a quality service to staff and visitors alike, thinking in proactive and creative ways to drive value and service within a fun and creative environment.

The Health & Safety Assistant will support the Health & Safety Manager in ensuring that Universal Music Group complies with all relevant Fire, health and safety legislation. This role is integral in maintaining a safe working environment across all our operations, assisting in the implementation of safety policies, and ensuring continuous improvement in health and safety practices. The Health & Safety Assistant will work closely with staff, visitors, and external partners to promote a culture of safety and wellbeing.

The H&S coordinator advisor will be permanently based at Universal Music’s UK HQ (4PS) in Kings Cross but may also be required to visit other London sites occasionally where required.

The B Side: Skills & Experience

Duties and Accountabilities:

• Support the Health & Safety Manager: Assist in the day-to-day management of health and safety processes, ensuring that all activities comply with relevant legislation and internal policies.
• Risk Assessments: Assist in conducting and reviewing risk assessments, ensuring all potential hazards are identified and managed appropriately.
• Incident Reporting: Help manage the reporting and investigation of accidents, incidents, and near-misses, ensuring all reports are accurate, timely, and followed up with corrective actions where necessary.
• Training and Induction: Support the delivery of health and safety training programs, inductions, and toolbox talks for staff. Maintain records of all training and ensure they are kept up to date.
• Safety Inspections: Assist in carrying out regular safety inspections of all sites, identifying potential risks and areas for improvement. Report findings to the Health & Safety Lead and follow up on necessary actions.
• Documentation and Compliance: Maintain up-to-date health and safety records, including training logs, incident reports, and risk assessments. Ensure all documentation is compliant with legal and regulatory requirements.
• Contractor Management: Assist in reviewing contractors’ health and safety compliance when they are working on behalf of The Felix Project.
• Communication: Help in the communication of health and safety policies and procedures to all staff and volunteers. Encourage and support a proactive approach to health and safety across the organization.
• Audit Support: Assist in preparing for internal and external health and safety audits, ensuring all documentation and procedures are in place and compliant.
• Continuous Improvement: Contribute to the development and implementation of initiatives that promote a positive health and safety culture within the organization.
• Emergency Procedures: Assist in the development and testing of emergency procedures, including fire drills, evacuation plans, and first aid provisions.
• Support Projects: Provide administrative and practical support for any health and safety projects or initiatives led by the Health & Safety Manager.

Sustainability:

Sustainability is at the heart of what we do, and the Property Services Team is committed to reducing our carbon footprint and always looking at ways to reduce our impact on the planet. The Property Services Manager will be leading the way by questioning status quo and finding innovating answer to improve our systems while ensuring the best option for the business.

4 Ps for 4PS:

• People – Get to know our people. They’re the soul of the business
• Professionalism – Know the business, act with integrity and be respectful to everyone
• Presentation – Be the face of the business: friendly, helpful and welcoming
• Passion – Bring enthusiasm, energy and, most of all, a sense of fun

Person Specification

Essential:

• NEBOSH Certificate or equivalent qualification (or willing to work towards).
• Knowledge of Health & Safety legislation and best practices.
• Confident with risk assessment completion
• Experience conducting DSE assessments, making recommendations
• Experience in an administrative or supportive role within a health and safety environment.
• Strong organisational skills with the ability to manage multiple tasks.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Attention to detail and a methodical approach to work.
• Ability to work independently and as part of a team.
• A proactive and positive attitude towards health and safety.
• Ability to work collaboratively

Desirable:

• Experience in the creative/music sector
• Experience in delivering training or presentations.
• Membership in IOSH or working towards it.

Bonus Tracks: Your Benefits

• Group Personal Pension Scheme (between 3% and 9%)
• Private Medical Insurance
• 25 paid days of annual leave
• Interest Free Season Ticket Loan available
• Holiday Purchase scheme
• Dental and Travel Insurance options
• Cycle to Work Scheme
• Salary Sacrifice Cars
• Subsidised Gym Membership
• Employee Discounts (Reward Gateway)

Just So You Know…

The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder's specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive, and exhaustive statement.

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