Seasonal Banner Coordinator

Job Purpose

The Seasonal Banner Coordinator manages internal requests, orders, delivery schedules, and banner hanging on site. They also supervise the Banner Volunteer Crew. Serving as a liaison to SXSW departments, they ensure proper placement of sponsorship logo assets. Coordinating with SXSW departments, vendors, and clients maintains accurate tracking.

Duties & Responsibilities

Responsibilities include, but are not limited to:

• Update tracking documents, oversee processes, and handle internal banner requests using FileMaker Pro. Create schedules for the onsite Banner Crew. Coordinate pipe & drape scheduling with the Planning Department. Organize and submit invoices for banner orders.

• Ensure initial art proofs have been circulated internally and approved by all relevant parties.

• Coordinate eco-friendly banner material sourcing from vendors. Manage vendor communication for banner production, ensuring material, artwork, and size accuracy upon onsite delivery.

• Lead in creating and executing a precise hang schedule for Banner Crew volunteers onsite. Consider access times, locations, and other relevant factors in the planning.

• Coordinate with internal teams to schedule banner hanging according to their access times. For instance, schedule the MusicFest banner hanging when the Production team has access.

Onsite Responsibilities

• Provide training and supervision for Crew Managers and volunteer crew onsite to ensure proper execution of planned banner elements.

• Oversee the auditing process, ensuring banners are correctly placed and promptly with assistance from Crew Managers and volunteers.

Qualifications

• Must possess a positive attitude and eagerness to learn

• Proficiency in Google Docs and Microsoft Office

• FileMaker Pro skills are a plus.

• Ability to take direction and then accurately and efficiently see projects through to completion

• Strong multi-tasking skills and attention to detail

• Ability to work under pressure

• Strong written and verbal communication skills

Physical Requirements

This position requires lifting 25-40 pounds with or without accommodation. It also frequently requires sitting or standing for long periods of time. Manual dexterity is required for keyboard and computer use. Finally, it requires you to stay away from home for upwards of 14 consecutive days.

Work Location & Schedule

The position is located in Austin, Texas. Core business office hours are Monday through Friday, 10 am—6 pm. However, during January and March, you must be available to work additional hours, including evenings and weekends.

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