Event Manager

Eat The Beat is a dynamic and innovative company specializing in organizing, managing and promoting live music events. We focus on delivering exceptional experiences for our clients through carefully planning and flawless execution.

Position Overview:

As an Event Manager, you will be responsible for the full lifecycle of event planning and execution. You will collaborate with clients, suppliers, and various stakeholders to ensure the smooth execution of events, managing all logistics, promotions, and on-site operations. The ideal candidate will possess strong organizational skills, the ability to multitask, and experience managing a variety of events from conception to completion.

Key Responsibilities:

• Event Planning & Coordination: Oversee end-to-end event planning, logistics, and service coordination to ensure seamless execution. Be on-site at every event to manage vendors and operations, ensuring high-quality service delivery and on-time execution.
• Budget Management: Develop, maintain, and monitor event budgets, ensuring all events stay within financial parameters while delivering on client expectations.
• Marketing & Promotion: Lead the creation and execution of event marketing campaigns across multiple channels (email, SMS, online/offline advertising), adapting strategies to optimize ticket sales and engagement.
• Brand Development: Collaborate with creative teams and suppliers to develop promotional materials such as event flyers, signage, audio/video content, merchandising, and videos that align with the event and brand image.
• Vendor & Venue Management: Cultivate relationships with vendors, venues, and service providers. Negotiate contracts for catering, security, audio-visual equipment, and other services, ensuring cost-efficiency and timely delivery.
• Logistical Management: Coordinate the scheduling of service providers, equipment procurement, and delivery timelines to meet event objectives on time and within budget.
• Ticketing & Registration: Manage event ticketing platforms, ensure the smooth processing of registrations, and handle customer inquiries promptly, adhering to data protection regulations.
• On-Site Leadership: Take charge of on-site event management, coordinating service providers, managing client and attendee experiences, and troubleshooting any issues that arise during the event.

Requirements:

• Proven experience in event management or a related role, with a track record of successful event delivery.
• Strong organizational, time management, and project management skills.
• Ability to handle multiple events simultaneously, with excellent attention to detail.
• Experience with budget management, contract negotiations, and vendor management.
• Proficiency in marketing campaigns, especially in email marketing, SMS campaigns, and online advertising.
• Strong communication skills, with the ability to liaise with clients, vendors, and internal teams effectively.
• Flexibility to work weekends or evenings as required by event schedules.
• Ability to thrive in high-pressure situations and handle last-minute changes.

Skills and experience:

• A Diploma level qualification; or equivalent experience.
• No less than 2-years relevant experience is required to fill the position.

Please apply with a full CV. Only suitable Applicants will be contacted for an interview.