Senior Analyst, Vendor Management Office

  • Universal Music Group
  • Woodland Hills, California
  • Jun 25, 2024
Full time Information Technology

Job Description

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
 

How we LEAD:

We are currently seeking an exceptional Senior Analyst for our Vendor Management Office (VMO). The VMO’s guiding principle is to support UMG in obtaining the greatest value from our vendors through appropriate structuring of contracts, and contracts management combined with compliance and spend reporting.

This position reports to the Senior Director and is responsible for supporting the VMO and our U.S. business units with the operational aspects of vendor oversight and contracts management, and in finance projects.

The position requires a wide-ranging skill set for learning and navigating software applications, mining data and presenting findings to business teams.

Role may require travel to Woodland Hills, CA and/or Santa Monica, CA office on an occasional basis for staff/client/vendor meetings. Hybrid work permitted for all other days.

How you'll CREATE:

Vendor Management

  • Become an expert in the SAP Business Objects reporting tool to facilitate on demand, ad-hoc and periodic spend reporting

  • Obtain spend data from SAP per given parameters, format spreadsheets and perform analysis to verify data integrity

  • Gather and present specific vendor data (invoices, contracts, contacts, rates, terms, etc.) to support special projects

  • Maintain integrity of the vendor classification process and work with local and international teams to upload classification data to SAP monthly

  • Support vendor risk analysis using external tool (Refinitiv) and internal (SAP), guided by Compliance-led business processes

Contracts Management

  • Learn to administer the UMG contract lifecycle management (CLM) software (Icertis). Perform configuration steps as needed

  • Collect contract files from internal UMG teams and prepare excel uploads of contracts data

  • Maintain data integrity of contract metadata entering CLM database through checks and validation with SAP source data

  • Work with CLM software vendor to resolve internal support tickets

  • Assist and participate in all CLM-related department led projects

Administrative Support

  • Maintain & distribute project plans using Monday.com

  • Collect weekly staff meeting topics, prepare agendas, take, and distributes meeting minutes; follow-up on open items as needed

  • Maintain shared file management integrity ensuring version control and naming conventions

  • Act as a second pair of eyes for editing/review of written reports and analytical data

  • Ensures organizational integrity of the shared email inboxes is being followed

Special Projects

  • Provide support to finance management on various projects including documenting business processes and generating workflows

  • Prepare and occasionally present PowerPoint presentations for senior management

  • Provide support for meetings, including coordinating schedules and booking calendars, preparing agenda, taking and distributing meeting minutes and following up on open items as needed

Bring your VIBE:

  • BA/BS degree in a technical/business-oriented field (e.g., Business, Computer Science, MIS, other related degrees) required

  • 5 years minimum relevant experience in corporate business analysis and finance support

  • Experience in Vendor Management. Sourcing or Procurement, preferred

  • Strong analytical background, comfort with data-oriented products & structured problem-solving capabilities

  • Self-starter with meticulous attention to detail, yet have the capacity to multi-task, prioritize and juggle competing priorities

  • Interact confidently and effectively with all levels at UMG and externally with vendors as required

  • Strong independent problem-solving and communication skills to research issues and perform special project tasks as needed

  • Preferred experience with SAP BW or Business Objects reporting

  • Desired experience with contracts management software (Icertis, DocuSign, etc.)

  • Collaboration tools savvy: Monday.com, Teams, Zoom, OneDrive, SharePoint

  • Demonstrated ability to quickly gain proficiency in multiple proprietary systems (i.e., UniPort, SAP, etc.)

  • Expert Excel skills and advanced proficiency in Office tools: Word, PowerPoint, Outlook

  • Intermediate to Advanced skills with the following applications preferred: Tableau dashboarding, Visio

Perks Playlist:

  • Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit

  • Comprehensive medical, dental, vision, and FSA options, as well as:

    • 100% coverage for out-patient mental health services

    • Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)

    • A lifetime fertility support allowance of $30,000 to plan participants

    • Student Loan Repayment Assistance and Tuition Reimbursement

    • 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation

  • Variety of ways to prioritize much-needed time away from work including:

    • Flexible Paid Time Off (PTO) for exempt employees

    • 3-weeks PTO for non-exempt employees

    • 2-weeks paid Winter Break

    • 10 Company Holidays (including Juneteenth and Wellbeing Day)

    • Summer Fridays (between Memorial Day and Labor Day)

    • Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish


Job Category:

Finance & Accounting

Salary Range:

$47,250 - $112,567

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.  All candidates are encouraged to apply.