Manager, A&R Administration

  • Universal Music Group
  • Los Angeles, California
  • Jun 06, 2024
Full time

Job Description

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

We are currently seeking a Manager of A&R Administration to be part of a very busy department and work closely with A&R, Business & Legal Affairs, and the Production department that serves 6 major record labels. 

How You'll LEAD:

If you enjoy spreadsheets, numbers, showing off your organizational skills, and assisting the creative A&R process from behind the scenes, this is the perfect job for you. Your days will include tracking important delivery paperwork, collecting and distributing audio, accounts payable activity, collaborating with artist/producer management, troubleshooting budget concerns with A&R, providing accurate and timely information to Senior Management and so much more. 

How You'll CREATE:

  • Work closely with A&R department during the recording process to ensure projects are turned in within delivery deadlines, 

  • Analyzing and administering the recording budgets for an entire roster of recording projects in a variety of music genres. 

  • Managing all aspects of the Accounts Payable process in relation to recording budgets. 

  • Providing excellent customer service both internally and externally to all stakeholders throughout the recording process; ensuring timely payment, accuracy, and guidance throughout. 

  • Filing and processing of all union-related (SAG-AFTRA & AFM) contracts as applicable. 

  • Budget analysis, creation, and reforecasting. 

  • Manage Accounts Payable activity along with the corporate finance teams. 

  • Gathering sample and side artist required paperwork to ensure music is cleared for release into the marketplace. 

  • Liaise with senior management and A&R regarding the recording process and creative plan. 

  • Collaborate with A&R to issue Purchase Orders, authorize expenditures and travel. 

  • Collaborate with A&R to setup recording & mastering sessions, coordinating studio, engineers, and talent. 

  • Draft remixer agreements  

  • Gather tax forms and union paperwork to ensure compliance with the Collective Bargaining Agreement. 

  • Prepare reports and project summaries as requested by various departments. 

  • Provide information as requested by the Royalties team. 

  • Assist the VP with monthly financial forecasting of project spend. 

  • Ensure accurate record keeping for the purposes of proper documentation to indemnify the corporation. 

  • Collect, deliver, and vault audio masters for each project. 

  • Work with the production department in the preparation and editing of label copy and approving packaging 

  • Deliver final audio and meta data to Production Department to meet deadlines 


Bring Your VIBE:

  • Able to quickly gain proficiency in the proprietary systems (i.e., Uniport, Studio Hub, ETA). 

  • Excellent understanding of basic Accounts Payable procedures. 

  • Familiarity with budgeting, preferably in the recording industry. 

  • Advanced knowledge of Excel (using financial formulas and creating spreadsheets), Microsoft Office Word, PowerPoint, Outlook etc. 

  • Superior organizational, detail oriented and time-management abilities.  

  • Ability to multi-task effectively, prioritize, and work accurately under pressure of deadlines with various interruptions and a sense of urgency. 

  • Being persistent and follow-through to achieve goals 

  • Excellent communication and interpersonal skills 

  • A problem solver with the ability to anticipate issues before they arise and adjust accordingly 


  • Minimum of 2 years’ experience in an A&R Administration or similar role. Experience in music recording process  


  • College degree preferred 

Perks Playlist:

  • Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit

  • Comprehensive medical, dental, vision, and FSA options, as well as:

    • 100% coverage for out-patient mental health services

    • Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)

    • A lifetime fertility support allowance of $30,000 to plan participants

    • Student Loan Repayment Assistance and Tuition Reimbursement

    • 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation

  • Variety of ways to prioritize much-needed time away from work including:

    • Flexible Paid Time Off (PTO) for exempt employees

    • 3-weeks PTO for non-exempt employees

    • 2-weeks paid Winter Break

    • 10 Company Holidays (including Juneteenth and Wellbeing Day)

    • Summer Fridays (between Memorial Day and Labor Day)

    • Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

Job Category:


Salary Range:

$67,500 - $85,000

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.  All candidates are encouraged to apply.