Executive Assistant

  • Universal Music Group
  • Santa Monica, California
  • May 10, 2024
Full time

Job Description

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

How we LEAD: 

IGA is currently seeking an accomplished Executive Administrative professional with experience supporting senior executives. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment.  A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company is essential.  This role will represent the executive in a positive and professional manner and partner with the executive to help ensure the effectiveness of the function. The ideal candidate will be self-motivated, creative, and adaptable. 

How you’ll CREATE: 

  • Day-to-day management of the Executive’s schedule 

  • Interacting with client and potential clients as well as other artists and high-level visitors, in person or by telephone 

  • Prepare internal and external presentations including preparation for media interviews 

  • Read and route correspondence; draft responses and other documents as requested; manage email for Executive and assist with music organization and distribution as needed 

  • Manage schedule by planning internal and external meetings, conferences, award presentations, teleconferences, and business travel 

  • Prepare submission of expense claims on a timely basis 

  • Provide key administrative support for principal’s civic and industry commitments 

Bring your VIBE: 

  • Minimum 1 year experience preferred 

  • Develop and demonstrate professional knowledge of the business 

  • Ability to create efficiency using technology and music-based systems 

  • Competency using Mac and PC 

  • Use organizational skills to manage office and time in fast-paced environment and anticipate critical events/Executive’s needs 

  • Proven ability to work effectively with senior management and senior level clients 

  • Excellent written and oral communication skills 

  • Ability to manage highly confidential information and to always act calmly and professionally 

  • Advanced Microsoft Office skills 

  • Travel Logistics 

  • Highly organized 

  • Sincere interest in music 

  • People driven 

  • Great communication skills (as the person will be dealing with all levels) 

  • Extreme discretion with sensitive information 

  • Extroverted/ dynamic personality 

  • Willingness to put time in after hours and on weekends as needed 

  • Adaptable to a variety of situations with numerous personalities 

  • Has worked in very fast paced environments 

Perks Playlist:

  • Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit

  • Comprehensive medical, dental, vision, and FSA options, as well as:

    • 100% coverage for out-patient mental health services

    • Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)

    • A lifetime fertility support allowance of $30,000 to plan participants

    • Student Loan Repayment Assistance and Tuition Reimbursement

    • 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation

  • Variety of ways to prioritize much-needed time away from work including:

    • Flexible Paid Time Off (PTO) for exempt employees

    • 3-weeks PTO for non-exempt employees

    • 2-weeks paid Winter Break

    • 10 Company Holidays (including Juneteenth and Wellbeing Day)

    • Summer Fridays (between Memorial Day and Labor Day)

    • Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

Job Category:


Salary Range:

$45,003 -$80,700

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.  All candidates are encouraged to apply.