Coordinator, Contract Administration

  • Warner Music Group
  • Paramount Plaza, 1633 Broadway, New York, NY 10019, USA
  • May 07, 2024
Full time Legal Marketing

Job Description

Job Description:

At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we know that each talent makes our collective bolder and brighter. We are guided by four core principles that underpin everything we do across all our diverse businesses:

  • Music is Everything: Music is our passion, and we can never get enough. Tastes, trends, and tech will change, but great artists and songwriters will always be our driving force.
  • Global Growth, Local Expertise: Music is a global language. Through communication and collaboration, our success can come from anywhere and translate everywhere.
  • Innovation and Insight: Pushing the boundaries requires the best information and the boldest imagination. We use both to create the future.
  • Empowered by People: Like the artists we serve and the music they make, our differences make us stronger. This is a place where every talent can belong and build a career.

We remain committed to Diversity, Equity, and Inclusion. We know it fosters a culture where you can truly belong, contribute, and grow. We encourage applications from people of any age, gender identity, sexual orientation, race, religion, ethnicity, disability, veteran status, and any other characteristic or identity.

Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent.

Job Title: Coordinator, Contract Administration

A little bit about our team:

This is a unique opportunity to join the Business & Legal Affairs department at Atlantic Records.  In Contract Administration, we are responsible for reviewing and vetting all audio and video material released by the company, including ensuring timely clearance of all third party side artist issues.  We additionally oversee all third-party licensing requests and draft various ancillary agreements.  You will have the opportunity to work with various departments as we serve as the primary interface between Legal, A&R Administration, Licensing and Royalties.

Your role:

We are currently seeking a Coordinator to join our Contract Administration team.  You will play a critical role in the performance and success of the department.  You will be responsible for obtaining approvals, contractual research and side artist clearances. If you enjoy working behind the scenes, in a fast-paced team environment this is the position for you.

Here you’ll get to:

  • Handle all incoming promotional clearance requests for active catalog on all samplers, TV shows, artwork, etc., including obtaining necessary approvals and drafting no objection letters/gratis licenses
  • Obtain approvals for third party soundtrack and compilation licensing requests
  • Liaise with outside labels and artist managers to obtain side artist clearances, including assisting in negotiating of terms
  • Research rights/restrictions for various departments, including, regarding litigation and licensing requests. 
  • Review videos for trademark/copyright issues
  • Assist in department and company projects as needed  

About you:

  • Detail-oriented, incredibly organized, timely and accurate
  • Strong research skills
  • Solid communication and follow-up skills
  • Ability to work independently within a team-oriented environment
  • Self-motivated and resourceful
  • Ability to handle a fast-paced environment and prioritize workflow
  • BA or BS degree

We’d love it if you also had:

  • Legal assistant background
  • Passion for music
  • Desire to learn about the business side of the music industry

About us:

As the home to 300 Elektra, Asylum, Atlantic, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world’s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through  a catalogue of more than one million copyrights worldwide. Redefining what it means to be a music company in the 21st century, our consumer brands include trend-setters like UPROXX, Songkick, HipHopDX, and EMP. We’re the home to WMX – the next generation services division that connects artists with fans and amplifies brands in creative, immersive, and engaging ways – and Alternative Distribution Alliance (ADA) – the ground-breaking global distribution company for independent artists and labels.

Together, we are Warner Music Group: Music With Vision & Voice.

Love this job and want to apply?

Click the “Apply” link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.

Don’t be discouraged if you don’t hear from us right away. We’re taking our time to review all resumes, and to find the best people for WMG.

Thanks for your interest in working for WMG.  We love it here, and think you will, too.


Salary Range

$21.79 to $23.07 Hourly

Salary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.

WMG is committed to inclusion and diversity in all aspects of our business. We are proud to be an equal opportunity workplace and will evaluate qualified applicants without regard to race, religious creed, color, age, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veteran status, pregnancy, childbirth and related medical conditions, genetic information or any other characteristic protected by applicable federal, state or local law.

Copyright © 2023 Warner Music Inc.

Links to relevant documents:

2024 Benefits At A Glance final.pdf

 EVerify Participation Poster.pdf

 Right To Work - English.pdf

 Right to Work - Spanish.pdf