Coordinator, A&R Administration

  • Warner Music Group
  • Paramount Plaza, 1633 Broadway, New York, NY 10019, USA
  • May 07, 2024
Full time Marketing

Job Description

Job Description:

At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we know that each talent makes our collective bolder and brighter. We are guided by four core principles that underpin everything we do across all our diverse businesses:

  • Music is Everything: Music is our passion, and we can never get enough. Tastes, trends, and tech will change, but great artists and songwriters will always be our driving force.
  • Global Growth, Local Expertise: Music is a global language. Through communication and collaboration, our success can come from anywhere and translate everywhere.
  • Innovation and Insight: Pushing the boundaries requires the best information and the boldest imagination. We use both to create the future.
  • Empowered by People: Like the artists we serve and the music they make, our differences make us stronger. This is a place where every talent can belong and build a career.

We remain committed to Diversity, Equity, and Inclusion. We know it fosters a culture where you can truly belong, contribute, and grow. We encourage applications from people of any age, gender identity, sexual orientation, race, religion, ethnicity, disability, veteran status, and any other characteristic or identity.

Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent.

Job Title: Coordinator, A&R Administration

A little bit about our team:

At the intersection of A&R, Business Affairs and Finance, A&R Administration at Elektra Entertainment oversees the recording process from a business perspective.  This includes administering all A&R related budgets, handling recording related legal issues and logistics.  Further, the department serves as the primary interface between A&R/Marketing/Business Affairs and Production in the creation and release of all commercial and promotional products. 

This position reports to the SVP of A&R Administration and Director of A&R Administration.

Your role:

If paying attention to detail, anticipating anything that might go wrong, learning from your mistakes, and getting things done sounds just like you, this is your opportunity.  You will work behind the scenes, in a fast-paced team environment.

Here you’ll get to:

  • Complete general administrative duties: answer phones, prepare and submit expense reports, calendar management, filing, scanning, etc.
  • Coordinate artist travel, including flights, lodging, and ground transportation and the tracking of the associated spend.
  • Process invoices, including the creation of vendors and coding of invoices in our financial systems.
  • Correspond with vendors to issue purchase orders and resolve outstanding invoice issues.
  • Arrange tracking, mixing, and mastering sessions.
  • Draft transmittal letters and form legal documents, including Work For Hire and Remix agreements.
  • Coordinate the creation of project numbers and royalty accounts with the Royalty Department.
  • Assist supervisors with day to day management of recording projects.

About you:

  • Prior assistant experience including answering phones, booking travel and handling T&E.
  • Highly organized, detail oriented, and resourceful.
  • Rigorous about proofing your own work (and occasionally the work of others!)
  • Calm under pressure.
  • Hard worker for whom no task is too small.
  • Excellent communication skills.
  • Comfortable with spreadsheets, numbers and math.
  • Self-motivated and able to complete tasks independently.
  • Microsoft Word, Excel and Google Suite competent.
  • Have a genuine interest in learning the music industry.

We’d love it if you also had:

  • Some knowledge of the recording processes.
  • Interest in working behind the scenes and as part of a team.
  • Experience with Concur for expenses

About us:

As the home to 300 Elektra, Asylum, Atlantic, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world’s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through  a catalogue of more than one million copyrights worldwide. Redefining what it means to be a music company in the 21st century, our consumer brands include trend-setters like UPROXX, Songkick, HipHopDX, and EMP. We’re the home to WMX – the next generation services division that connects artists with fans and amplifies brands in creative, immersive, and engaging ways – and Alternative Distribution Alliance (ADA) – the ground-breaking global distribution company for independent artists and labels.

Together, we are Warner Music Group: Music With Vision & Voice.

Love this job and want to apply?

Click the “Apply” link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.

Don’t be discouraged if you don’t hear from us right away. We’re taking our time to review all resumes, and to find the best people for WMG.

Thanks for your interest in working for WMG.  We love it here, and think you will, too.


Salary Range

$21.79 to $23.07 Hourly

Salary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.

WMG is committed to inclusion and diversity in all aspects of our business. We are proud to be an equal opportunity workplace and will evaluate qualified applicants without regard to race, religious creed, color, age, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veteran status, pregnancy, childbirth and related medical conditions, genetic information or any other characteristic protected by applicable federal, state or local law.

Copyright © 2023 Warner Music Inc.

Links to relevant documents:

2024 Benefits At A Glance final.pdf

 EVerify Participation Poster.pdf

 Right To Work - English.pdf

 Right to Work - Spanish.pdf