Booking Agent Assistant

  • Littlebig
  • Bristol, UK
  • May 13, 2019
Full time Admin Communications Operations

Job Description

Exciting opportunity for a hard working, motivated individual to join the team for an international music booking agency with an interest in electronic music.

We are looking for an organised, highly motivated individual with a good eye for details and able to excel in administration with a proactive approach to logistics. 

Applicants must be based in Bristol or willing to re-locate.

Duties:

  • Issuing artist contracts and invoices
  • Managing payment schedules and chasing outstanding payments
  • Arranging international travel and accommodation for artists
  • Liaising with promoters to produce itineraries for artists
  • Advancing artist technical & hospitality riders
  • Collecting promotional material and ticket sales updates for upcoming shows
  • Assisting with worldwide visa and work permit applications
  • Responding to out of hours artist requests
  • Administrative duties to assist booking team


Skills / Attributes Required:

  • Excellent organisational skills, including the ability to multi-task, problem solve, work to deadlines and prioritise workload
  • Excellent communication skills
  • Ability to multi-task and prioritise efficiently
  • Ability to work under pressure and to tight deadlines
  • Good organisational skills and diary management
  • Able to work analytically when choosing travel routing for clients
  • High levels of accuracy and attention to detail are essential
  • Strong proven IT skills Gmail, Word, Excel, Google Docs and cloud-based storage services.
  • Discretion of details – the role involves handling sensitive information and dealing with high profile clients.
  • A flexible and accommodating approach to work, with a willingness and enthusiasm to devote time and support on tasks outside the immediate role remit where appropriate.

Previous experience:

  • Music industry/booking agency experience is preferable but not essential for the right candidate
  • University degree
  • Experience working within an administrative role