EA to Chief Operating Officer

  • Kobalt
  • London, UK
  • May 08, 2019
Full time Personal Assistant

Job Description

Kobalt is looking to hire a highly organised, self-driven and detail oriented Executive Assistant to support our COO in our London office. The successful candidate will have previous executive-level support experience in a fast-paced, ever-evolving environment as well as a track record of managing ever-changing schedules, conflicting priorities and planning international travel across multiple time zones.

As a natural extension of the supported executive in their day-to-day activity you will need to be an excellent organiser and communicator, able to build a trustworthy relationship among internal teams and external contacts.

Kobalt is the leading technology-powered music services company, offering end-to-end solutions for over 50,000 artists and songwriters and 800 labels and publishing companies. Through Kobalt technology and services, creators benefit from more money, better reporting, and maintain ownership and control over how their work is distributed, tracked, collected, and monetized. With the award-winning Kobalt desktop portal and app, Kobalt clients get real-time insight into their work and activity.

This is an established yet fast growing creator-centric company of artists and songwriters including The Chainsmokers, Kelly Clarkson, Miles Davis, Dave Grohl, Lauv, Zayn Malik, Max Martin, Nick Cave & The Bad Seeds, Paul McCartney, Stevie Nicks, Pitbull, Elvis Presley, Skrillex, Sam Smith, and many more. Kobalt represents on average over 40% of the top 100 songs and albums in both the US and UK.

WHAT DOES AN EXECUTIVE ASSISTANT AT KOBALT DO?

  • Be a natural extension of the supported executive(s) in their day-to-day business needs
  • Quickly synthesize information and determine what actions, if any, are needed sometimes in a nonlinear set of circumstances
  • Extensive calendar management and meeting coordination (across time zones)
  • Manage expenses/holiday requests
  • Plan and manage extensive domestic and global travel arrangements for executives
  • Provide the bridge for smooth communication among internal teams; maintaining credibility, confidentiality, trust and support
  • Manage external relationships - filter and prioritise contact
  • Compile special reports, organize data, and create presentations as needed
  • Take notes and distributes meeting minutes, agendas and meeting packages
  • Work closely with the wider teams to arrange meetings and events as needed
  • Work on ad-hoc projects and support other managers in the functions

WHAT SKILLS AND EXPERIENCE ARE WE LOOKING FOR?

  • Experience of executive-level support in a fast-paced environment
  • Comfortable working in an environment with shifting priorities and tight deadlines
  • Demonstrated ability to take initiative, manage a changing schedule and anticipate needs
  • Ability to manage competing priorities without losing anything in the shuffle
  • Crisis and issue management and some project management skill
  • Prior experience coordinating international travel and planning across multiple time-zones
  • Strong written and verbal communication skills
  • Excellent interpersonal skills and the ability to build relationships throughout the organization and with external 3rd parties
  • Strong attention to detail with exceptional follow up and organization
  • Mastery of GSuite  but also use of various communication tools such as Trello, Slack, Jira, Zoom
  • Friendly, enthusiastic, collaborative and results-oriented attitude

Recent Awards/Recognitions:

2018 Financial Times Boldness in Business – Drivers of Change Nominee

2018 Fast Company’s Most Innovative Companies in Music

2017 Fast Company’s Most Innovative Companies in Music

2017 Music Week Publisher of the Year

Recent press:

Music Week - The Music Industry’s Best Friend

Music Business Worldwide – “We are Building for the Future of the Music Business

Wired - How data saved music

Economist - Disrupters

Check out our blog:

https://www.kobaltmusic.com/blog

SPECIFICS

  • Based at River Building, Cannon Street, London EC4R 3TE
  • Hours are 37.5 hours per week. Generally, these are taken between 9.30-6 with 1 hour for lunch but amendments to these hours can be agreed on a case by case basis with line manager approval

www.kobaltmusic.com/careers

IMPORTANT NOTICE

Applicants must be eligible to work in the United Kingdom. Verification checks will be conducted during the interview process and a full DBS check on acceptance of offer. Kobalt is an equal opportunity employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, disability, sexual orientation, or any other status or characteristic protected by law. 

Thank you for choosing to apply for a role at Kobalt! By applying for a role on our website you are allowing Kobalt to collect your personal data and contact you regarding this opportunity. We care about transparency and believe that skill sets can be applied to multiple roles, so we would love to able to get in touch with your regarding other opportunities that may be suitable for you. We will therefore keep the information you supplied to us for one year. We collect your personal data for the purposes of managing Kobalt recruitment related activities and in relation to the evaluation and selection of applicants and as is otherwise needed in the recruitment processes. You can read our Privacy Policy HERE where we outline full details in line with GDPR requirements.

 

KOBALT MUSIC GROUP BENEFITS FROM DAY ONE

ANNUAL LEAVE | Contractually 25 days, however Kobalt closes its offices for the 3 days between Christmas and New Year’s when staff contribute 1 day.

LIFE ASSURANCE | Equal to four (4) times base salary.

TRAVEL INSURANCE | Business travel insurance cover.

INCOME PROTECTION | Covers up to 75% of base salary up to the age of 65.

GYM MEMBERSHIP | Corporate rates available at Nuffield Health and Fitness First. Kobalt will subsidise £45.00 gross per month towards your corporate gym membership if your membership is processed through company payroll.

LEARNING AND DEVELOPMENT | As part of your ongoing learning and development you will have access to a range of tools and courses appropriate to your role and career goals. These include, but are not limited to; Udemy for Business and Bookboon E-library.

EYECARE | Full eye test provided at a range of opticians through a voucher scheme.

WELLBEING | Wellbeing Hub and Employee Assistance Programme.

FRESH FRUITSELECTION OF SNACKS AND CEREAL SUPPLIED

REGULAR STAFF SOCIALS | Including seasonal social events and parties.

 

POST PROBATIONARY PERIOD BENEFITS

PENSION | Kobalt match pension contributions when individuals contribute from 2.5% - 5% (giving a total contribution of 5% - 10%).

PRIVATE MEDICAL INSURANCE | Managed through AVIVA.

TRAVEL INSURANCE | Both individual or family cover for personal holiday travel insurance.

INTEREST FREE SEASON TICKET LOAN SCHEME (eligible after 1 month of service) | Loans deducted from net pay over a 12-month period.

CYCLE TO WORK SCHEME | In partnership with Evans Cycles.