Office & Accounts Coordinator

  • LC Transit GmbH
  • Berlin, Germany
  • Jan 30, 2024
Full time Account Management Admin Personal Assistant

Job Description

Job description

LC Transit is a travel management company and we are searching for an ambitious and highly driven candidate with fantastic attention to detail, exceptional time management skills, and the ability to coordinate & handle a range of our clients in a fast paced environment. 

We are working with such agencies as:

  • Apelago, Analog, Futura Artists, Encode Talent, Ekipa, Little Big Agency, Paramount Artists , Reprise Talent Agency, Temporary Secretary, The Bliss Office, Triangle Agency, Unfold Artists.

We are looking for people with 2+ years experience as an office coordinator, PA, accountant or similar. The role would be full time but we would also consider a part time role for the right applicant.

 

The role

Key responsibilities will include:

  • Perform basic bookkeeping (Invoicing, credit notes & refunds, tracking of accounts and chasing payments, consolidation of paperwork for delivery to our accountants, withdrawing of client accounts, consolidation of company receipts)

  • PA assistance to CEO’s & travel agent team (scheduling appointments, phone call assistance, running errands)

  • Cleaning and upkeep of office space

  • Ordering of office supplies

  • Helping with light booking duties (Booking trains and flights)

  • Updating and overseeing database records with high accuracy.

  • Proof-reading documents and checking of travel itineraries

  • Extensive liaising between artists, managers, agencies and promoters

  • Answering all client requests

  • Building and maintaining key relationships

 

Your profile

We are looking for someone that is:

  • Passionate about music and the artists/agencies we handle 

  • Friendly, courteous and possesses a diligent attitude

  • Meticulous and has great organisation skills 

  • Confident & clear communicator & able to liaise with clients on all levels

  • Able to multitask, prioritise & handle multiple time sensitive projects

  • A problem solver with a solution focused attitude 

  • A team player & collaborator 

  • Self starter / proactive and able to work independently & transparently

  • Confident in English, any other languages a plus especially German

  • Strong in computer literacy preferably on a Mac, proficient in Apple Email, Gmail, google drive and dropbox.

  • Experience in office administration & accounting 

  • Driver license required

 

What we offer

  • A small but great team with an open culture

  • Competitive salary

  • Opportunity to work remotely after training period

  • Flexibility in hours

  • Target bonuses 

  • Free yearly flights

  • Career progression and training in travel agent & management skills 

>>> Click on Apply Now to be taken to the application page.

Salary Range

Salary to be discussed and decided based on experience