Creative Artists Agency (CAA), is the world’s leading full service entertainment, media, and sports agency. We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content. We also provide a range of strategic and marketing consulting services to corporate clients.
We are looking for an assistant will provide administrative support to an Agent in our Music Touring Department. The ideal candidate should be motivated, interested in the concert booking space, quick-thinking and open to working in an environment where he/she is capable of performing administrative tasks in a fast-paced environment.
Provide direct administrative support including: heavy scheduling/calendar maintenance, book travel, manage call logs, and prepare expense reports
Anticipate agents’ needs; proactively provide support and resources to ensure success
Process incoming offers; issue, review, and track contracts; obtain current ticket counts and accurately update spreadsheets; clear radiuses; obtain avails and holds from venues; update itineraries; settle shows in CAA’s system
Serve as point of contact for clients, agents/executives, and other industry connections
Other various projects and tasks as needed
Maintain working knowledge of the music industry and best practices
BA/BS from an accredited University or College preferred.
At least 1 year of professional administrative experience supporting an executive in a fast-paced environment.
At least 1 year of professional experience working in the music industry.
Experience with booking artists is a plus but not required.
Experience working at an agency is a plus but not required.
Ability to anticipate needs and execute time sensitive matters in a fast-paced environment.
Ability to multitask and prioritize efficiently.
Ability to work well under pressure; meet tight deadlines.
Strong organizational and communication skills; written and verbal.
Strong attention to detail.
Strong professional interpersonal skills, while understanding the importance of maintaining confidentiality.
Must be solutions oriented.
Computer literate (Microsoft Outlook, Word, Excel).
The base hourly rate for this position is in the range of $20.00-22.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.
Please provide complete and legible information. An incomplete application may affect your consideration for employment.
Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, military status, pregnancy or any other legally - recognized protected basis under federal, state or local laws, regulations or ordinances.
The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.
CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.
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