Trust Department Assistant

  • CAA
  • Los Angeles, CA, USA
  • Nov 07, 2022
Full time Admin Office Manager

Job Description

 

Job Description

 

Who We Are

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy.  Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world.  The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities.  Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally. 

 

Job Description:
CAA is seeking a Department Assistant to our growing Accounting team in Los Angeles. This role will report to the VP of Trust in the Los Angeles headquarters. The ideal candidate is experienced and capable of promoting and maintaining a cohesive, positive, energetic, and clean professional office environment. This position is a key influencer of the office culture and will have the ability to impact the employee environment and customer experience.

 

Responsibilities

  • Provides administrative, calendar support, and office support to the VP of Trust
  • Route incoming calls to the appropriate accounting personnel
  • Responsible for ensuring a professional and tidy presentation of the office environment
  • Receiving and directing visitors 
  • Sort incoming mail, deliveries, and faxes
  • Stock office supplies ensuring that basic supplies are always available
  • Maintain department and vacation/sick calendar and contact lists
  • Sweep floor/mailroom/loading dock hourly for check pick-up or delivery
  • Special ad-hoc projects as assigned

 

Requirements

  • Bachelor’s Degree
  • Minimum 2 years of general office experience; Reception experience a plus
  • Strong Microsoft Office, specifically Word and Excel
  • Professional demeanor and superior organizational skills

 

Job Location and Hours:

  • This is a full-time, hourly, non- exempt position based in the Century City, Los Angeles Office.
  • Normal days and hours of work are Monday through Thursday, 9:00 am to 6:00 pm. Friday will be remote.
  • Overtime may be required on occasion

 

 

Please provide complete and legible information.  An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, military status, pregnancy or any other legally -recognized protected basis under federal, state or local laws, regulations or ordinances.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening.  Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

CAA maintains a fully-vaccinated environment, for the safety and health of employees and guests, to the extent allowed by local law.  Where permitted, all CAA employees will be required to be fully vaccinated against COVID-19 (including any waiting periods) and provide approved documentation when: 1) working in or visiting any CAA office; 2) attending any CAA company events, whether in the office or not; or 3) meeting with clients at any location.  CAA also expects that all employees will take responsibility for maintaining optimal vaccine levels; for instance, this may include receiving boosters for which they are eligible.  If you are unable to get a vaccine due to a medical condition, disability, or a religious belief, CAA will consider your accommodation request.   The Company’s policies in this regard may be updated from time to time, as pandemic/endemic conditions and local laws evolve.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, military status, pregnancy or any other legally - recognized protected basis under federal, state or local laws, regulations or ordinances.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

CAA maintains a fully-vaccinated environment, for the safety and health of employees and guests, to the extent allowed by local law. Where permitted, all CAA employees will be required to be fully vaccinated against COVID-19 (including any waiting periods) and provide approved documentation when: 1) working in or visiting any CAA office; 2) attending any CAA company events, whether in the office or not; or 3) meeting with clients at any location. CAA also expects that all employees will take responsibility for maintaining optimal vaccine levels; for instance, this may include receiving boosters for which they are eligible. If you are unable to get a vaccine due to a medical condition, disability, or a religious belief, CAA will consider your accommodation request. The Company’s policies in this regard may be updated from time to time, as pandemic/endemic conditions and local laws evolve.