Executive Assisstant

  • Temporary Secretary
  • Berlin, Germany
  • Sep 14, 2022
Full time Executive Assistant

Job Description

Temporary Secretary is a Berlin-based booking agency. We represent around 30 artists while actively working towards supporting a new generation of diverse artists in electronic music. We are an open-minded agency with strong opposition to discrimination of any kind, aiming for a diverse climate within a safe and respecting atmosphere.

We are looking for an enthusiastic, motivated individual to join a sociable, dynamic and successful agency as Executive Assistant to support our leadership. The applicant should bring a passion for the music and artists Temporary Secretary represents and have a keen excitement for emerging talent. We’re looking for a highly motivated individual with a passion for organization, a great eye for detail, superb administration skills and a proactive approach.

 

Principal Responsibilities

  • Read and monitor email inboxes
  • Prioritize emails and independently lead conversations
  • Monitor and coordinate calendars
  • Follow up and monitor timelines and tasks of the team
  • Prepare offers for artists and promoters and communicate with both
  • Prepare and host important meetings and write minutes
  • Organize project management boards
  • General admin and office management tasks

Requirements

  • Excellent communication skills in English and German in both written and spoken form
  • High levels of accuracy and attention to detail
  • Excellent organizational skills, including the ability to multitask, problem solve, work to deadlines and prioritize
  • Experience in our industry and in the role is preferable but not essential for the right candidate
  • Availability of a minimum of 25hrs/week preferably spread over 5hrs/day
  • Applicants must not necessarily be based in Berlin all year round, however spending several months a year at our office is a requirement

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