Music Operations Assistant

  • United Talent Agency (UTA)
  • Los Angeles, CA, USA
  • Jun 08, 2022
Full time Admin Operations

Job Description

UTA ‘s Music department is seeking a Music Operations Assistant to join the Music team. UTA Music is home to a diverse roster of some of the world’s premier musical talent, from emerging acts to superstars. UTA Music works globally, driving client careers through recording deals, touring, performances, licensing, and brand partnerships. 

Candidates must have the ability to proactively function under tight deadlines in a fast-paced working environment and experience managing daily schedules/calendars, as well as assisting in the implementation of department processes and procedures. Qualified candidates must have precise, detailed-oriented organizational skills, as well as excellent communication and writing abilities. The ideal candidate is knowledgeable about the music industry and the entertainment industry as a whole.


 What You’ll Do

  • Manage phone, calendar, and research for meetings; schedule virtual meetings and calls, internally and externally for two Music Executives
  • Producing high level decks/presentations in Powerpoint
  • Liaise with internal staff at all levels and external clients & partners
  • Be a resource for questions on departmental systems, processes, and procedures
  • Processing the addition/removal of clients & users in touring system
  • Tracking client roster for department, creating and removing clients from the website and internal rosters
  • Maintain spreadsheets, and drafting correspondences
  • Expense reports - prepare monthly reports for review & submit to accounting for approval  

 

What You Need

  • Minimum 1+ years’ experience, a plus if working in an assistant capacity
  • Bachelor’s degree strongly preferred but not required
  • Experience with an entertainment company, preferred
  • Highly professional with excellent judgment
  • Strong ability to liaise with clients, senior-level executives, and colleagues
  • Can-do, positive attitude and willing to “go the extra mile”
  • Capable of managing several projects simultaneously
  • Ability to thrive in a fast-paced, highly intense client service work environment
  • Highly proficient technical skills with Microsoft Office suite (Excel, Word, PowerPoint)
  • Familiarity with video conferencing systems (Zoom, Slack, Concur, and Workday)
  • Team player
  • Knowledge and curiosity for key players throughout the entertainment industry  
  • Previous booking experience preferred, whether in a professional environment or on campus as a college booker in live events/music touring
  • Understanding of UTA's Music Client Roster

 

What You’ll Get

  • The unique and exciting opportunity to work at one of the leading global entertainment companies.
  • Access to the tools, leadership and resources you’ll need to create and drive a center of excellence
  • The opportunity to do the best work of your career
  • Competitive benefits and programs to support your well-being

 

About UTA

UTA is one of the world's leading talent and entertainment companies. We help the world’s most inspiring people make the world a more inspiring place. Many of our colleagues spend their careers here. It’s one of the reasons UTA is considered among the entertainment industry’s best places to work.

 At UTA, the belief in the client relationship is paramount and marked by respect, a sense of stewardship, and a commitment to an artist’s entire creative life. Our commitment to every employee is the same. UTA seeks the innovators, the entrepreneurs, the talented, the creative, the thoughtful and, the passionate, who share our love for the work all of us are privileged to do. 

For more information: https://www.unitedtalent.com/about/
 

UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities.

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