Assistant to Co-Head of Music

  • United Talent Agency (UTA)
  • New York, NY, USA
  • Jul 20, 2021
Full time Admin

Job Description

UTA is seeking an Assistant to support the Co-head of Music department in the New York City office. UTA Music is home to a diverse roster of some of the world’s premier musical talent, from emerging acts to superstars. UTA Music works globally, driving client careers through recording deals, touring, performances, licensing, and brand partnerships. 

 Candidate must have the ability to proactively function under tight deadlines in a fast -paced working environment and experience managing daily schedules/calendars, as well as preparing for meetings. Qualified candidate must have precise, detailed-oriented organizational skills, as well as excellent communication and writing abilities. The ideal candidate is knowledgeable about the music industry and the entertainment industry as a whole. 

What You’ll Do 

  • Manage phone, calendar, and research for meetings; schedule virtual meetings and calls, internally and externally  

  • Maintaining spreadsheets, and drafting correspondences 

  • Strong task management skills, used to proactively build processes that benefit the business 

  • Liaise with internal staff at all levels and external clients & partners 

  • Expense reports - prepare monthly reports for review & submit to accounting for approval  

  • Prepare press kits and materials   

  • Track and review contracts, client calendars and payments through a series of detailed grids 


What You Need 

  • Minimum 2+ years’ experience working in an assistant capacity 

  • Bachelor’s degree strongly preferred but not required 

  • Experience with an entertainment company, preferred  

  • Highly professional with excellent judgment 

  • Strong ability to liaise with clients, senior-level executives, and colleagues 

  • Can-do, positive attitude and willing to “go the extra mile” 

  • Capable of managing several projects simultaneously  

  • Ability to thrive in a fast-paced, highly intense client service work environment 

  • Highly proficient technical skills with Microsoft Office suite (Excel, Word, PowerPoint) 

  • Familiarity with video conferencing systems (Zoom, Slack, Concur, and Workday) 

  • Team player 

  • Knowledge and curiosity for key players throughout the entertainment industry    

  • Previous booking experience preferred, whether in a professional environment or on campus as a college booker in live events/music touring 

  • Understanding of UTA's Client Roster 

What You’ll Get  

  • The unique and exciting opportunity to work at one of the leading global entertainment companies. 

  • Access to the tools, leadership and resources you’ll need to create and drive a center of excellence 

  • The opportunity to do the best work of your career 

  • Competitive benefits and programs to support your well-bein

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