Office Coordinator

  • Spotify
  • Remote (Boston, MA, USA)
  • Apr 20, 2021
Full time Office Manager Operations

Job Description

About the job

We are looking for an Office Coordinator that will join our Global Workplace Services team in Boston. This individual will take a great deal of pride in ensuring the smooth operation of Spotify’s office. As a part of the Global Workplace Services team, you will be in charge of keeping our space tidy, organized, operational, and assuring the staff’s facilities related needs/requests are adhered to. The Boston office is currently closed due to the pandemic, so you will work from home as a start. Come join the band!

What You'll Do

    • Oversee office vendors to make sure the scope of work is being maintained
    • Perform regular walk throughs daily to make sure the space is in order
    • Open/close repair & maintenance related tickets
    • Budget Management
    • Assist in coordinating intra office moves
    • Oversee the first aid kit refill vendor and towel/linen laundry service provider
    • Keep the Fire Safety team up to date
    • Frequently assess if the cleaning and pest control is being performed to standards
    • Set up new hire desks
    • Be the main point of contact for all food service requests, suggestions and coordination at your location
    • Event coordination set up as necessary (post pandemic)

Who You Are

    • Experience working in office/facilities operations, and innately passionate about the workplace experience
    • Heavy vendor management experience (HVAC, electrical, plumbing, etc)
    • Strong knowledge in Google Suite
    • Experience with facilities ticketing systems (JIRA experience is highly valued by us)
    • You are a customer service star - no requests are bothersome to you
    • You have a strong attention to detail, and a problem solver who anticipates needs
    • You are professional, considerate and able to interface with all types of people, both in person and by phone in a polished and friendly manner
    • You are proactive and motivated with a willingness to identify projects and dive in head first
    • You are good at prioritizing and multitasking - you are able to field a heavy volume of requests at once but never compromise quality
    • A team player—no matter how small the task may seem, you complete it with grace and a good attitude!

You are welcome at Spotify for who you are, no matter where you come from, what you look like, or what’s playing in your headphones. Our platform is for everyone, and so is our workplace. The more voices we have represented and amplified in our business, the more we will all thrive, contribute, and be forward-thinking! So bring us your personal experience, your perspectives, and your background. It’s in our differences that we will find the power to keep revolutionizing the way the world listens.

Spotify transformed music listening forever when we launched in 2008. Our mission is to unlock the potential of human creativity by giving a million creative artists the opportunity to live off their art and billions of fans the chance to enjoy and be passionate about these creators. Everything we do is driven by our love for music and podcasting. Today, we are the world’s most popular audio streaming subscription service with a community of more than 345 million users.

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