Operations Coordinator

  • Meow Wolf
  • Denver, CO, USA
  • Apr 20, 2021
Full time Operations

Job Description


Meow Wolf creates immersive and interactive experiences that transport audiences of all ages into fantastic realms of story and exploration. This includes art installations, video and music production, and extended reality content.


Meow Wolf is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to ensuring all employees enjoy and thrive in a work environment where differences make us the vibrant, wonderful community we are! All employment decisions at Meow Wolf are based on business need, job requirements, and individual qualifications, without regard to race, color, ancestry, national origin, gender, pregnancy, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, veteran status, service in the military or any other characteristic protected by federal, state or local law. Come as you are!



Compensation for this role is $45,000 - $60,000 and is based on experience.

Benefits & Perks:

Meow Wolf offers a comprehensive benefits package and many perks, including:

  • Medical Insurance Options: PPO & HSA
  • Dental & Vision Insurance
  • Company Paid Life Insurance Policy & Long-Term Disability Coverage
  • Voluntary Short-Term Disability & Critical Illness Policies
  • Company Paid Employee Assistance Program
  • Paid Parental Leave for 6 weeks
  • Discount off Meow Wolf Gift Shop Merch
  • Free admission to Meow Wolf attractions for employees and guests
  • 401k Retirement Plan – Begins on the first of the month following 90 days of employment
  • And more benefits specific to the location of the role

Job Summary: 

The Operations Coordinator is responsible for supporting the leadership team on a spectrum of daily operations and administrative tasks. This individual will oversee daily operations of office timelines, deadlines, site documentation, site contacts, and coordinating activities of senior team members. Additionally, the Operation Coordinator will carry out all duties as assigned in accordance with the company’s policies and applicable laws. Must work well in a collaborative environment with managers and team members. Reports directly to the General Manager.

  • Execute a variety of administrative and daily office operations tasks, including, but not limited to, managing correspondence, filing, scanning, shipping, data entry, contact management, ordering supplies and tracking inventory, meeting agendas and notes.
  • Support internal departmental communication for weekly staff meetings, special event/project meetings.
  • Follow up with correspondence or calls meetings as required.
  • Compile month-end reports from site for General Manager.
  • Contribute to team effort by accomplishing tasks, goals, directives, and providing input, feedback, creative ideas, and being solution-oriented.
  • Liaison for outside vendors as required: adherence to agreements , oversight of deliverables, contract enforcement on all sectors.
  • Work with team to help find creative solutions to problems as they arise.
  • Manage and report all expenses: receipt tracking, submission and data entry into project budgets.
  • Reconcile project credit cards.
  • Coordinate and schedule travel, meetings, and appointments for managers, employees and recruits.
  • Other duties as assigned, including cross-training into other departments.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Skills and Abilities:

  • Strong computer literacy required; proficient in Google Suite.
  • Excellent critical thinking and creative problem solving skills.
  • Organized and self-motivated with a strong attention to detail.
  • Excellent time management and organizational skills.
  • Excellent interpersonal skills.
  • Adaptable to changing needs and possess the ability to take on new tasks
  • Must be agile and adaptable based on the needs of a dynamic work environment and collaboration with diverse teams.

Required Qualifications:

  • High school diploma/GED required, Bachelor’s Degree or higher preferred in the fields of Art, Design, Education, and/or Engineering.
  • 3 years of administration/production experience and/or holding a support role for individuals, teams, or organizations.

Desired Qualifications:

  • Experience managing complex schedules and deadlines.
  • Experience working in a creative organization
  • An interest in the arts
  • Experience working in an environment where discretion regarding sensitive or confidential information was required.

Desired Characteristics and Qualities for all Team Members:

  • Embrace and exemplify Meow Wolf Culture
  • Be enthusiastic about work and creating a transcendental guest experience
  • Listen and communicate with compassion and positivity
  • Demonstrate flexibility and a receptiveness to change
  • Maintain professional courtesy and behavior at all times
  • Be a “People Person” - friendly, understanding, compassionate, positive
  • Willing to work outside comfort zone to assist guests or fellow team members
  • Maintain professional courtesy and behavior at all times

Work Environment and Physical Demands:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed must be representative of the knowledge, skills, minimum education, training, licensure, experience, and/or ability required.


Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and scanners.


Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift u


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