Office Assistant

  • Secretly Group
  • New York, NY, USA
  • Jan 23, 2021
Full time Admin Office Manager

Job Description

Position Summary:
Secretly Group seeks an Office Assistant for our Brooklyn, NY office. This is an entry-level position that will undertake a wide variety of tasks including but not limited to office management; clerical functions; screening calls; managing calendars for multiple executives; making travel and meeting arrangements. This is a full-time position with benefits. Initially, this position will likely be remote work from home for the first few months. Once our office reopens this role will be one of the first to return and will ensure our office is prepared for the wider return of staff.

Core Job Tasks:

  • Manage and maintain several executive's schedules, appointments, and travel arrangements
  • Monitor, screen, respond to, and distribute incoming communications, especially email communications
  • Maintain an optimal workplace environment for all employees including office maintenance & coordinating repairs
  • Handle office supply ordering
  • Liaise with internal staff at all levels
  • Co-ordinate and support various projects with staff
  • Arrange and coordinate meetings
  • Record, transcribe and distribute minutes of meetings
  • Perform day-to-day administrative tasks, including occasional runs to post office and UPS/Fed Ex
  • Greet scheduled and unscheduled visitors to the office
  • Take on additional projects and administrative responsibilities as needs arise

Requirements:

  • Strong organizational, planning skills, and project management skills
  • Ability to manage multiple competing priorities and be adaptable in a fast-paced working environment
  • Information gathering and monitoring skills with strong attention to detail
  • Excellent communication and interpersonal skills
  • Problem analysis, decision-making ability, and problem-solving skills
  • A desire to continually improve the office environment and help others
  • A motivated self-starter
  • Able to handle confidential information
  • Passion for music, familiarity with Secretly Group artist roster
  • Experience with Outlook, Excel, and Slack a plus
  • Previous office experience a plus

Contact: To apply or to recommend a qualified candidate send resumes directly to Jessie LaJoie, Secretly's HR Director.

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