Executive Assistant to CEO/COO

  • Amuse
  • Stockholm, Sweden
  • Oct 13, 2020
Full time Admin Executive Assistant

Job Description

Role description

Amuse is a growing company, with a lot of opportunities and a fast-moving executive team. Now we’re hiring an Executive Assistant to our CEO & COO who can also help out with general office tasks.  

Supporting the CEO & COO means you’ll have a key role within the company and executive team. To be successful in this role you should have first class communication skills, an exceptionally organizational mindset and a “can do” attitude. As no day is the same at Amuse, proactiveness and the ability to multitask and change priorities are valuable qualities. Since this role includes access to sensitive information, high integrity and discretion is important.

In your role, your main duties will be to:

  • Independently collect information to keep presentation materials updated
  • Help the CEO & COO to create and manage relations with external and internal contacts
  • Compile information and do ad hoc analysis
  • Assist the CEO & COO with their ongoing tasks
  • Own the CEO's & COO's calendars and manage meeting slots, making sure that their schedule runs smoothly and without conflicts
  • Manage travel and accommodation bookings
  • Organize external and internal meetings as well as board meetings, strategy days, Town Halls, Kick-Offs etc. 
  • Administrate receipts and expenses
  • Provide assistance with additional office responsibilities, which could include front desk/switchboard and general office tasks.

Qualifications:

  • University degree in business administration or equal would be of merit
  • Working experience of assisting Managers, preferably in an international environment
  • Exceptional writing and communication skills
  • Experience in MS Office tools, Apple Keynote and a willingness and ability to learn new digital tools
  • An organized, detailed and deadline-oriented personality
  • Fluency in English
  • Proficiency in Spanish and other languages is of merit

At Amuse, you’ll find a workplace that values personal development as well as engagement and accountability. Our two-story office by St Eriksbron in Stockholm features a view of the canal as well as 55 ambitious and friendly employees. We are firm believers of that happy people are engaged people, free access to ice cream and beer and After Works with live performance from our Artists.

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