Executive Assistant

  • Live Nation Entertainment
  • New York, NY, USA
  • Jul 16, 2020
Full time Executive Assistant

Job Description

Since its founding in 2008, Roc Nation has grown into the world’s preeminent entertainment company.  We work in every aspect of modern entertainment—with recording artists and producers, songwriters and athletes. Our client list includes some of the world’s most recognizable names: from Rihanna, Shakira, J. Cole, and Big Sean to Kyrie Irving, Todd Gurley, Leonard Fournette, and Robinson Cano. We are a full-service organization, supporting our diverse roster of talent via artist management, music publishing, touring, production, strategic brand development and beyond. We’ve forged strong partnerships with the world’s leading experts in artist management, technology, fashion, and philanthropy, and are redefining the business of entertainment.

WHO ARE YOU? 

Motivated, driven, with an entrepreneurial spirit.  Resourceful, innovative, forward thinking and committed. At Roc Nation, our people embrace these qualities, so if this sounds like you then please read on! 

THE ROLE:  

Roc Nation, a Live Nation joint ventures is looking for a high caliber candidate for our Executive Assistant role — this person needs to be well-spoken, with strong verbal/written communication skills, and able to manage projects.  Must excel at scheduling, re-scheduling, setting up conference calls and video meetings.  Must have a minimum of 10 years of experience and be willing to handle both administrative responsibilities as well as more mundane tasks, such as meals and other basic admin duties.

RESPONSIBILITIES:

  • Manage extremely demanding, high-volume calendaring and meeting invitations/requests.  Inclusive of management of rescheduling, setting up video and conference calls.
  • Answer and transfer all incoming calls.
  • Coordinate guests for internal and external meetings.
  • Maintains reservations calendars for conference rooms and special projects.
  • Accept, sort, file, and distribute all mail and packages.
  • Place maintenance calls on equipment in need of repair.
  • Place stationary orders.
  • Maintains and updates subscriptions.
  • Submits building service requests.
  • Assist with event planning and registrations.
  • Ad-hoc projects

QUALIFICATIONS:

  • Bachelor’s Degree is required.
  • Minimum of 10 years of experience as an assistant.
  • Proficiency and working knowledge of MS Office (Word, Excel, PowerPoint and Outlook).
  • Ideal candidate must present a professional and diligent image, excellent verbal and written skills, and be both hard-working and very detail-oriented.
  • Candidate must also be a self-motivated individual, quick on their toes, and show initiative to go the extra mile.

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