Team Lead Office Operations (d/f/m)

  • Ableton AG
  • Berlin, Germany
  • Mar 30, 2020
Full time Office Manager

Job Description

Your mission

We are looking for a Team Lead to strengthen, lead and mentor our Office Operations Team. Together with your team of Office Coordinators, Facilities Technicians and Housekeepers, you will ensure a smooth, day-to-day office operation focused on service and excellence. You will help to build and reinforce a positive, close-knit office culture for the 315 employees between our two Berlin offices.

The ideal candidate is able to establish a resilient workflow in a fast-paced environment while strengthening transparency and open communication.

Your role

Lead, develop and motivate

Use your leadership expertise and positive mindset to motivate and support your team and their growth.

Build a strong team to shape operations at our workplaces

  • Establish and maintain rituals, artifacts, and tools to help the team reach its goals
  • Ensure clarity and transparency in the different roles and responsibilities
  • Recruit and onboard new team members

Apply your office operations expertise

  • Ensure office operations are seamless, professional and continuously improving
  • Collaborate with the Office Design & Build Team to understand and prioritize stakeholder needs
  • Manage relevant health & safety topics, alongside our H&S Team and HR Manager
  • Plan and monitor the team budget and ensure cost optimization
  • Manage contracts and relations with contractors, suppliers, property managers
  • Support strategic planning and its execution at team level and company level

Your profile

Skills and experience

  • You are fluent in German and English, both written and spoken (C2)
  • You have 3+ years experience in leading a team, along with 5+ years experience in office/hospitality/retail management
  • You are passionate about leading and developing people
  • You are an excellent problem solver and decision maker
  • You have advanced time and task management skills
  • You are a dynamic and precise communicator with keen negotiation skills
  • You have a technical affinity or are interested in learning project management software (MS Office, Google Drive, Personio, JIRA, Confluence, Trello)

Personal strengths

  • You have a strong sense of commitment, a positive attitude and integrity
  • You are passionate about creating and maintaining a happy and productive work environment
  • You are an open-minded team player with a hospitality mindset
  • You navigate sensitive situations with ease and remain calm under stress

What would make you stand out

  • You have experience with agile methodologies
  • You have knowledge of German health and safety regulations
  • You have experience in facilitation


Sounds like a great opportunity?

If you like the sound of this role, please send us your CV and a cover letter, without including a picture. Please also let us know when you could potentially start and your preferred salary.

We kindly ask you to only apply if your language skills meet our requirements.