Operations Coordinator

  • Block9
  • London, UK
  • Jan 16, 2020
Full time Event management Operations

Job Description

Operations Coordinator
Full-time (40 hours per week)
Permanent Position

Block9 are a London-based creative organisation producing ground-breaking, multidisciplinary artworks and installations. Block9 explore the space where art, music, technology, theatre and politics collide, through large-scale, immersive, temporary realities.

We are looking for a smart, super-organised and motivated Operations Coordinator to join our busy in-house team. The successful candidate will work directly under the Director of Operations to assist with the management of daily business activities and administrative tasks including coordinating team schedules and diaries, overseeing the allocation of resources, assisting with project management by tracking and monitoring progress, assisting in the creation of suppler agreements and contracts, resolving issues, managing budgets and assisting with financial reconciliations and generating reports for senior management.

The Operations Coordinator with have brilliant attention to detail, have excellent communications skills and be able to solve problems efficiently whilst working under pressure and tight timelines. As part of a busy team of creatives and production staff this role is central to everyone at Block9 and is essential to ensure the smooth daily operations of our business.

Key Responsibilities:  

  • Oversee team and project schedules and rotas to monitor progress of all Block9 activity and projects
  • Manage the inputting and coordination of all staff and team diaries
  • Maintaining budgets, payment logs and other financial documentation and reporting
  • Preparing and maintaining operational documents and reports
  • Contacting suppliers, arranging meetings, making travel arrangements, staff training, employee engagement activities, allocation of human resources and recruitment
  • Maintaining H&S records and policies and ensuring compliance wherever possible
  • Supporting the wider team in day to day administration, general housekeeping and organisation
  • Anticipating potential problems, scheduling conflicts and other issues and reacting accordingly
  • Ad hoc involvement in specific projects (e.g., Glastonbury Festival) when required

Essential Skills:

  • Professional experience working in an administration role
  • Personable and professional manner with outstanding communication skills
  • Excellent organisational, time management and numeracy skills, with great attention to detail
  • Outstanding proficiency in Microsoft Office and Mac systems, particularly Excel
  • Quick learner and problem-solver, ability to remain calm and focused under pressure
  • Self-motivated, ability to work independently and as part of a team, and know when to report to senior members of the Block9 team

Desirable Skills:

  • Knowledge or understanding of event based health & safety procedures
  • Experience of managing small projects
  • Interest and experience in the arts and music

Reporting to: Director of Operations

Location: Block9, The Silver Building, 60 Dock Road, London E16 1YZ

To apply: Please email a cover letter and CV via Doors Open.

Please note that due to the large number of applications received only successful candidates will be contacted.