Executive Assistant - Maternity Coverage

  • SoundCloud
  • New York, NY, USA
  • Sep 12, 2019
Full time Operations Personal Assistant

Job Description

What's next in music is first on SoundCloud. As the world’s largest open audio platform, SoundCloud is powered by a connected community of creators, listeners and curators who share, discover and influence what’s new, now and next in music and audio.

We’re looking for an energetic, passionate, super-organized Business Administration Partner (Executive Assistant) to join the team in New York for a temporary 5 month contract as maternity coverage.

 

The Role:

In this role you will be providing administrative support to our General Counsel and SVP, Subscriptions and Marketing. You will keep things moving and enhance productivity through daily scheduling, responsibility for professional travel arrangements and being very proactively involved in coordinating key projects. You organize meetings and documentation and are comfortable with researching and preparing briefings on a wide variety of topics. Fluidity with Google’s G Suite productivity and collaboration tools and Microsoft’s PowerPoint and Excel is generally preferred. You know how to handle details of a highly confidential and critical nature, and interact comfortably and skillfully with people at all levels inside and outside of the company. You can balance hectic calendars by analyzing, suggesting and maintaining a reasonable schedule for a truly international team, across multiple time-zones.

  • Scheduling and calendar management of very hectic schedules. Gatekeeping where necessary
  • Arranging meetings, providing reminders, setting up conference calls and video conferences, both internally and externally
  • Arranging travel schedules and itineraries, working across multiple time zones
  • Processing of expenses in iExpense (monthly credit card statement, cash reimbursements)
  • Assisting with signing and filing (photocopying, printing, faxing, scanning, archiving) and structuring internal documentation
  • Create PowerPoint/Google slides
  • Act as a proxy for other Executive Assistants (during their vacation)
  • Screening enquiries and requests, handling them appropriately
  • Liaising with counterparts in Berlin and other international offices
  • Manage meeting room bookings and guests
  • Dealing with incoming email and post
  • Help coordinate dinners and team offsites
  • In addition you will support logistics planning for large scale workshops and meetings

 

About you:

Empathy drives your ability to be flexible and adaptable whilst you bring a hands-on mentality to the job; even under pressure you turn complexity into simplicity. With extensive experience providing executive assistance and a feel for operations, you bring organizational excellence and know your way around in a tech savvy environment. With minimum 5 years of experience, you have previously supported a C-level executives. You are interested in what makes a company truly effective and keeps it on track whilst fostering an inclusive company culture.

  • The ability to effectively plan and organize tasks in a high volume environment
  • Project Administration experience
  • Excellent time & schedule management skills
  • Experienced with PowerPoint/Google slides
  • The ability to work under limited direction/supervision
  • Very good written & oral communication skills
  • Proficiency in Google Apps of benefit
  • Self-motivated and driven to deliver in a timely manner with the ability to take on projects and complete with limited direction/supervision
  • Flexible and mature approach
  • Calm and non-confrontational personality
  • Eye for detail and accuracy
  • Willingness to work late/early/out of hours when required
  • Proactive approach to calendar management
  • Proven ability to work under pressure and to tight deadlines
  • A good deal of common sense, etiquette and an ability to think on one’s feet
  • Discretion and confidentiality
  • Positive, ‘can do’ attitude – happy to take on tasks not immediately within your job role

 Did we just describe you? Let us know by sending over a CV and outline of what motivates you most about becoming part of the EA team at SoundCloud.

Diversity at SoundCloud

SoundCloud is for everyone. Diversity and open expression are fundamental to our organization; they help us build a social platform and global community where anyone can create, discover, and share sounds. We acknowledge the challenges in our industry, and strive to develop an inclusive culture where everyone can contribute.