Booking Assistant (Artist Agency)

  • Real Tone Agency
  • Remote
  • Aug 28, 2019
Full time Admin Booking Agent Personal Assistant

Job Description

ROLE:

We are looking to fill the position of a booking assistant at the heart of the booking process to support two other members of the artist booking function.

RESPONSIBILITIES:

  • Play an active role in the booking strategy, assisting with mapping out the upcoming months, planning tours, setting up objectives and tracking progress.
  • Initial contact with buyers, promoters and venues before the negotiation to compile more information about the booking request.
  • Regular updating of internal contact database.
  • Active role in filtering incoming booking requests under the supervision of the senior booking agent.
  • Entering and/or updating internal artist calendars with new show options.
  • Drafting booking updates for the artists.
  • Play an active role in internal booking calls, taking detailed nots.
  • Manage the booking team’s daily schedule including setting up calls, meetings, etc.
  • Assisting with monitoring the artists online visibility for confirmed shows via event listings and artwork approval.

SKILLS REQUIRED:

  • Fluent English (written and spoken)
  • Advanced Google Spreadsheet and Excel proficiency
  • Google Drive, Microsoft Word, Adobe Acrobat and Dropbox proficiency
  • High levels of accuracy and attention to detail are essential
  • Ability to work under pressure in a fast-paced environment
  • Proven communication and teamwork abilities
  • High level of energy, motivation and initiative is essential
  • Ability to handle confidential information with total discretion
  • Adaptability and high reactivity

Preferred but not mandatory:

  • Entertainment industry background/experience
  • Graphic design ability