Operations Assistant (Artist Agency)

  • Real Tone Agency
  • Remote
  • Sep 17, 2019
Remote Admin Legal Operations

Job Description

ROLE:

We are looking to fill the position of day-to-day Operations Assistant to support the agency in the functions of contracting and paperwork as well as office administration and artist logistics.

RESPONSIBILITIES:

  • Contract administration: Managing all aspects of the contracting process including issue, review and editing of artist contracts.
  • Invoice administration: Calculation, issue and administration of invoices to buyers, promoters and/or venues.
  • Directly communication with buyers, promoters and/or venues regarding contract amendments.
  • Monitoring the status of and communicating paperwork updates to the team.
  • Facilitating and tracking payments with clients.
  • Review of all incoming client payments for accuracy.
  • Entering and/or updating data internal records and databases.
  • Proactively monitoring of all payments and flagging missing payments, delays and issues to the team, agents/assistants and/or clients.
  • Assisting with general artist logistics and travel emergencies.
  • Performing additional duties as needed/requested.

SKILLS REQUIRED:

  • Fluent English (written and spoken)
  • Proven communication and teamwork abilities
  • Advanced Google Spreadsheet and Excel proficiency
  • Google Drive, MS Word, Adobe Acrobat and Dropbox proficiency
  • Logistics and/or travel co-ordination experience
  • Ability to compare and analyse documentation
  • High levels of accuracy and attention to detail are essential
  • Ability to work under pressure in a fast-paced environment
  • High level of energy, motivation and initiative is essential
  • Ability to handle confidential information with total discretion
  • HTML skills would be advantageous

Preferred but not mandatory:

  • Entertainment industry background/experience