Real Tone Agency

We are an international booking and management agency comprising a global team of remotely based, passionate and highly committed staff members representing and working on behalf of international music talents across every aspect of their music careers.

Real Tone Agency Remote
Sep 17, 2019
Remote
ROLE: We are seeking an extremely organised Personal Assistant to act as right hand to the owner and be an exemplary representative of the agency and related entities on all fronts. Candidate must be reliable, self-disciplined and motivated with excellent grammar and writing skills and proven professional experience. RESPONSIBILITIES: Maintain executive and team calendars including scheduling meetings, calls and appointments on a priority basis. Manage day-today schedule of the owner including up to the minute call and meeting reminders and agenda updates. Prepare and brief owner with meeting and call related documentation. Join calls, attend meetings and take notes/minutes as required. Manage, review, sort, forward and respond to mail on behalf of the owner. Draft emails, messages and assorted written communication on demand based on dictation and direction from the owner. Action and liaise various conversations daily on behalf of the owner. Supervise, plan and book personal travel arrangements and logistics. Performing additional duties as needed/requested. SKILLS REQUIRED: 2+ years assistant experience in the entertainment/music industry Highly professional written and verbal communication skills Proficiency with MS Office, Google Drive, Adobe Acrobat and Dropbox Ability to work well independently and within a team environment Exceptional organisational skills and meticulous attention to detail A high level of energy, motivation and initiative is essential Ability to work under pressure in a fast-paced environment A high level of confidentiality, discretion, and judgement Flexibility to work long hours and/or weekends as the job requires Knowledge of the touring industry is an asset
Real Tone Agency Remote
Sep 17, 2019
Remote
ROLE: We are seeking a Logistics Assistant to support the agency across the function of artist logistics and advancing. The position entails liaising with promoters and venues across the globe to advance performances, organise travel and accommodation and generate itineraries for artists. RESPONSIBILITIES: Coordinate booking of all travel (flights, ground transportation and hotels) in collaboration with the travel agency. Manage the travel quotation, approval and booking process and facilitate invoicing and payment. Monitor and review of artist reservations for quality and accuracy and proactively attending to errors. Gathering, entering and updating data across internal records and databases. Liaising with promoters to create artist itineraries for each show Managing ad hoc problems with travel and accommodation arrangements. Performing additional duties as needed/requested.  SKILLS REQUIRED: Fluent English (written and spoken) Proven communication and teamwork abilities Logistics and/or travel co-ordination experience Google Drive, MS Office, Adobe Acrobat and Dropbox proficiency A high level of energy, motivation and initiative is essential Ability to work under pressure in a fast-paced environment High levels of accuracy and attention to detail are essential Ability to handle confidential information with total discretion Preferred but not mandatory: Entertainment industry background/experience  
Real Tone Agency Remote
Sep 17, 2019
Remote
ROLE: We are looking to fill the position of day-to-day Finance/Accounting Assistant to support our music and artist agency across the functions of accounting and payroll as well as analysis of sales, earnings and other music industry related finance indicators. RESPONSIBILITIES: Provide assistance with all aspects of accounting and payroll. Assist with tracking and recording payments. Manage tracking and analyzing monthly artist earnings and statistics. Performing additional duties as needed/requested.  SKILLS REQUIRED: Fluent English (written and spoken) Accounting and Payroll experience Proven communication and teamwork abilities Advanced Google Spreadsheet and Excel proficiency Google Drive, MS Word, Dropbox and Adobe Acrobat proficiency Ability to compare and analyze sales, earnings and documentation High levels of accuracy and attention to detail are essential Ability to handle confidential information with total discretion HTML skills would be advantageous Preferred but not mandatory: Music industry background/experience  
Real Tone Agency Remote
Sep 17, 2019
Remote
ROLE: We are looking to fill the position of day-to-day Operations Assistant to support the agency in the functions of contracting and paperwork as well as office administration and artist logistics. RESPONSIBILITIES: Contract administration: Managing all aspects of the contracting process including issue, review and editing of artist contracts. Invoice administration: Calculation, issue and administration of invoices to buyers, promoters and/or venues. Directly communication with buyers, promoters and/or venues regarding contract amendments. Monitoring the status of and communicating paperwork updates to the team. Facilitating and tracking payments with clients. Review of all incoming client payments for accuracy. Entering and/or updating data internal records and databases. Proactively monitoring of all payments and flagging missing payments, delays and issues to the team, agents/assistants and/or clients. Assisting with general artist logistics and travel emergencies. Performing additional duties as needed/requested. SKILLS REQUIRED: Fluent English (written and spoken) Proven communication and teamwork abilities Advanced Google Spreadsheet and Excel proficiency Google Drive, MS Word, Adobe Acrobat and Dropbox proficiency Logistics and/or travel co-ordination experience Ability to compare and analyse documentation High levels of accuracy and attention to detail are essential Ability to work under pressure in a fast-paced environment High level of energy, motivation and initiative is essential Ability to handle confidential information with total discretion HTML skills would be advantageous Preferred but not mandatory: Entertainment industry background/experience
Real Tone Agency Remote
Aug 27, 2019
Full time
ARTIST-DAY-DAY MANAGER ROLE: We are looking to fill the role of an Artist Day-To-Day Manager to oversee day-to-day advancing and management for various artists and support all activities related to the continued development and growth of these artists. Candidate must also be a self-motivated, driven individual and show commitment and initiative to go the extra mile. RESPONSIBILITIES: Oversee and manage advancing for all artists performances from show confirmation and paperwork to travel, logistics, itineraries and more. Act as the artists' key point of contact for all third parties, filter information as necessary to the artist manager and act as a central point for third parties to communicate/exchange information (incl. booking agent/staff, promoters/venues/festivals, record labels, music publishers, media/press, etc.) Assisting with planning and implementation of artists' music campaigns, including global release schedules, promotional/social media plans, press, marketing, international touring. Liaise with artists and artists' support staff to co-ordinate diary management including travel bookings, visas, accommodation and promotional activities. Maintain efficient daily communication and information flow with artists whilst ensuring confidentially and discretion at all times. Liaise daily with the artist's PA and/or other staff in supporting the artist’s personal requirements. Assist artists with completing and delivering promotional and media/press requests. Handle artists' guest list requirements for all shows and performances. Anticipate and take care of artists' needs whilst on tour at all times including handling and solving ad hoc emergencies, problems or issues as they may arise. Perform additional duties as needed/requested. SKILLS REQUIRED: 2+ years day-to-day artist management experience 2+ years artist advancing and logistics experience Highly professional written & verbal communication skills Proficiency with MS Office, Google Drive, Adobe Acrobat and Dropbox Ability to work under pressure in a fast-paced environment Exceptional organisational skills and meticulous attention to detail Ability to work well independently and within a team environment High level of energy, motivation and initiative is essential Ability to handle confidential information with total discretion Flexibility to work long hours and/or weekends as the job requires.